Parts & Service Admin Coordinator

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a capable Admin Coordinator to support Service & Parts operations in Singapore. You will coordinate invoicing, documentation, and related admin processes to help timely completion of maintenance programs and logistics support that meet customer requirements.

Responsibilities include processing ROs/POs, tender documentation, WIP monitoring and reporting, and coordinating with stakeholders on incentives, freight, and payments.

Qualifications

• Minimum NITEC or Diploma in any discipline.
• Preferably with 2 to 3 years of relevant experiences.
• Proficient in MS Office.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work-in-progress (WIP), prepare periodic aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government portals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.
• Provide general administrative support to the Service & Parts team.
• Perform ad hoc duties assigned by the supervisor.

Skills

Invoicing coordination

Documentation management

Administrative support

MS Office proficiency

Education

NITEC or Diploma

Tools

MS Office

Job description

Recruit Express Pte Ltd is seeking a capable Admin Coordinator to support Service & Parts operations in Singapore. You will coordinate invoicing, documentation, and related admin processes to help timely completion of maintenance programs and logistics support that meet customer requirements.

Responsibilities include processing ROs/POs, tender documentation, WIP monitoring and reporting, and coordinating with stakeholders on incentives, freight, and payments.