Senior Purchasing Executive (Hotel)

The Fullerton Hotels; Singapore; Sur place; SGD 36 000 - 60 000; Plein temps

Résumé du poste

The Fullerton Hotels is seeking a detail‑oriented Procurement Specialist to coordinate closely with all departments, particularly sourcing goods for food and non‑food categories. You will review requisitions, manage purchase orders, and ensure timely delivery while maintaining cost effectiveness.

Ideal candidates have a Diploma/Degree in hospitality, familiarity with SAP and Ariba, and strong MS Office skills.

Qualifications

• Diploma or degree in Hospitality with at least two years of related experience.
• Familiarity with SAP and Ariba would be advantageous.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Possess good interpersonal, communication and negotiation skills to manage stakeholders.
• Hardworking and meticulous with a positive learning attitude.
• Able to work well under stress in a fast-paced environment.

Responsabilités

• Review items to be purchased and ensure knowledge about their use.
• Ensure timely supply of goods with lead times considered for procurement.
• Process and track purchase requisitions, purchase orders, contracts, and stewarding lists.
• Maintain stock levels and ensure proper approval workflows and signing.
• Liaise with Accounts and Receiving to resolve problematic invoices in a timely manner.
• Ensure compliance with Procurement Policies & Procedures and uphold AVL.

Connaissances

Interpersonal skills

Communication

Negotiation

Stress management

Formation

Diploma/Degree in Hospitality

Outils

SAP

Ariba

MS Office

Description du poste

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure close liaison and effective coordination across all assigned departments, with a particular emphasis on both food and non-food categories.
• Review the items that needs to be purchased thoroughly and ensure sufficient knowledge about them and their use.
• Ensure timely supply of goods and services, keeping in mind the “lead time” required for procurement.
• Process and keep track of every:

1. Purchase requisition
2. Purchase order
3. Contract for regular supplies, upkeep and maintenance
4. Stewarding list

• Ensure conformity to standards and specifications of goods and services as required.
• Ensure that requisitions from the originating departments are routed through proper channels.
• To constantly endeavor to obtain goods at a competitive price without compromising quality standards.
• Maintain proper planning and control.
• Ensure that all relevant documents have been duly signed and approved by the authorized signatories.
• Ensure that store inventories do not exceed desired limit.
• Ensure that billing details and delivery instructions are complete and accurate with PENALTY clauses added as appropriate.
• Liaise closely with Accounts Department and Receiving Department in clearing problematic invoices in a timely manner.
• Ensure strict compliance to established Procurement Policies & Procedures and report any deviations to the Department Head.
• To maintain and upkeep the Approved Vendor List (AVL).
• Keep abreast of current affairs and the market situation that is relevant to his/her function.
• Act as an advisor for departments on all matters relating to the Procurement function:

1. Recommend/source for suitably qualified and legitimate vendors
2. Advise on delivery, sustainability requirements, and procurement processes
3. Recommend process improvement strategies

• Perform any other duties that may be assigned from time to time.

Requirements:

• Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality industry.
• Familiarity with SAP and Ariba would be advantageous
• Proficient in administrative and contracting works
• Proficient in use of MS Office Applications (Word, Excel, PowerPoint)
• Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders
• Hardworking and meticulous with a positive learning attitude
• Able to work well under stress in a fast-paced environment