Senior Project Coordinator & Office Lead

EXYTE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

EXYTE SINGAPORE PTE. LTD. is seeking a Senior Project Assistant to provide senior-level administrative and project coordination support across the project lifecycle in Singapore.

You will enable mobilisation, set up site office processes, manage documentation, and produce reports to keep projects on track. You will serve as the main liaison among project teams, site personnel, subcontractors, clients, and corporate support, ensuring smooth day-to-day operations and timely delivery of project

Qualifications

• Diploma in Business Administration or related field.
• Minimum 8 years in project administration, project coordination, or site administration within construction, EPC, engineering, semiconductor, pharmaceutical, or industrial project environments.
• Experience supporting project mobilisation and site office setup activities.
• Experience supporting large multi-disciplinary project teams.
• Strong organisational and coordination skills.
• Experience working in site-based project environments.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with SAP, SharePoint, Concur, and document management systems is advantageous.

Responsibilities

• Support project mobilisation and site office setup.
• Coordinate meetings, prepare agendas, and maintain meeting minutes and action logs.
• Prepare weekly and monthly project reports, dashboards, and administrative updates.
• Coordinate project activities between site teams, subcontractors, vendors, and corporate functions.
• Track project action items, manpower records, onboarding status, and site access requirements.
• Assist with QA/QC documentation and project close-out documentation activities.

Skills

Organisational skills

Coordination

Independent working

MS Office proficiency

Education

Diploma in Business Administration

Tools

SAP

SharePoint

Concur

Job description

EXYTE SINGAPORE PTE. LTD. is seeking a Senior Project Assistant to provide senior-level administrative and project coordination support across the project lifecycle in Singapore.

You will enable mobilisation, set up site office processes, manage documentation, and produce reports to keep projects on track. You will serve as the main liaison among project teams, site personnel, subcontractors, clients, and corporate support, ensuring smooth day-to-day operations and timely delivery of project