Senior Officer/Associate, Finance & Reconciliation, SUTD Academy (Contract)

SUTD (Singapore University of Technology & Design); Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

SUTD in Singapore is seeking a meticulous and hands-on Senior Officer / Associate, Finance & Reconciliation to support the Corporate Services Unit (CSU) in accounts receivable, reconciliation, payment follow-up and financial administration.

The role emphasises timely collections, accurate transaction reconciliation, and robust data updates, with close collaboration across CSU, Programme Management and Finance. Excellent Excel skills and stakeholder communication are essential.

Qualifications

• Diploma or degree in accounting/finance related field.
• Around 3 years of experience in accounts receivable, reconciliation or finance administration.
• Experience with ERP, billing or training management systems is advantageous.
• Strong Excel skills: filtering, lookups and data matching.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Monitor accounts receivable and aging records; follow up with customers.
• Track payment commitments, due dates and actions; maintain records.
• Reconcile invoices, payments, receipts and funding records.
• Investigate discrepancies; coordinate corrective actions to resolution.
• Update finance systems and maintain audit trails and documentation.
• Prepare ageing, reconciliation and progress reports.
• Collaborate with CSU and other stakeholders on payment and funding matters.

Skills

Attention to detail

Communication skills

Stakeholder management

Independent work

Time management

Education

Accounting/Finance degree

Tools

Microsoft Excel

ERP systems

Billing software

Job description

We are seeking a meticulous and hands-on Senior Officer / Associate, Finance & Reconciliation to support the Corporate Services Unit (CSU) in accounts receivable, reconciliation, payment follow-up and financial administration.

The role involves working with customers and internal stakeholders to ensure timely collections, accurate transaction reconciliation, proper system updates, and completion of finance and funding-related activities within required timelines.

What You'll Do

• Monitor accounts receivable and ageing records, and follow up professionally with individual and corporate customers on outstanding payments.

• Track payment commitments, due dates and outstanding actions, and maintain accurate records of follow-ups.

• Reconcile invoices, payments, receipts, funding/grant records and other financial or operational transactions.

• Investigate discrepancies and unmatched transactions, coordinate corrective actions, and follow through to resolution.

• Update finance, billing, training management systems and trackers accurately and promptly.

• Perform data checks and maintain complete supporting documentation and audit trails.

• Work closely with CSU, Programme Management, Finance and other stakeholders on payment, reconciliation and funding-related matters.

• Monitor financial, funding and grant timelines, prioritise time-sensitive cases, and escalate outstanding matters where necessary.

• Prepare and maintain ageing, reconciliation, exception and progress reports.

• Support finance administration, data validation, documentation and other operational duties as required.

Who We Are Looking For

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline.

• Around 3 years of relevant experience in accounts receivable, reconciliation, collections, finance administration or related work.

• Comfortable working with financial and transactional data and investigating discrepancies.

• Good working knowledge of Microsoft Excel, including filtering, lookups and data matching.

• Meticulous, organised and able to manage multiple cases and deadlines.

• Able to work independently, take ownership of assigned matters and follow through to completion.

• Good communication and stakeholder management skills, with the ability to handle payment follow-ups professionally and tactfully.

• Experience with ERP, finance, billing or training management systems would be advantageous.

• Experience in education, CET or government-funded training environments would be advantageous but is not essential.

Key Attributes

Meticulous, accountable and organised, with a systematic approach to resolving discrepancies and following matters through to completion. You should be comfortable managing deadlines, communicating professionally with customers and stakeholders, and adapting to changing operational priorities.