Senior Legal Secretary & Operations Coordinator

Office Secretaries; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Office Secretaries in Singapore is seeking a Legal Secretary to support our lawyers in the Singapore office. Duties include formatting legal documents, time entry, preparing invoices and expenditures, conflicts checks, meetings, and filing across physical and digital systems.

The ideal candidate has 5+ years of experience in a similar role, excellent communication, strong organization, meticulous proofreading, discretion with confidential information, and advanced skills in Word, PowerPoint and

Qualifications

• Minimum 5 years' experience in a similar role, preferably in an international/local law firm environment.
• Excellent communication and strong organizational abilities.
• High attention to detail, including proofreading skills.
• Ability to work under pressure, independently and as part of a wider business services team.
• Discretion and trust in dealing with confidential information.
• Advanced PC skills, including Word, PowerPoint and Excel; ability to learn InterAction and other database systems.

Responsibilities

• Format legal documents and manage time entry.
• Prepare invoices and expense reimbursements.
• Initiate conflicts checks and new business intake processes.
• Arrange meetings and conference calls.
• Maintain the contact database for lawyers.
• Maintain physical and electronic filing systems.
• Assist with preparation of presentation materials and Excel spreadsheets.
• Coordinate with office administration for deliveries and other arrangements.
• Provide coverage when other secretaries are on vacation or unavailable.
• 3E Billing.

Skills

5+ years experience

Communication skills

Organizational skills

Attention to detail

Discretion/Confidentiality

Microsoft Word

PowerPoint

Excel

InterAction

Tools

Microsoft Word

PowerPoint

Excel

InterAction

Job description

Office Secretaries in Singapore is seeking a Legal Secretary to support our lawyers in the Singapore office. Duties include formatting legal documents, time entry, preparing invoices and expenditures, conflicts checks, meetings, and filing across physical and digital systems.

The ideal candidate has 5+ years of experience in a similar role, excellent communication, strong organization, meticulous proofreading, discretion with confidential information, and advanced skills in Word, PowerPoint and