Executive Legal Secretary: Docs, Calendars & Client Focus

Linklaters; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Linklaters in Singapore seeks an experienced secretary to provide high-quality secretarial support to partners and business services. Responsibilities include document production, calendar management, client communications, and billing support, with proactive process improvements.

The role requires strong IT skills, professional services exposure, and the ability to work in a fast-paced environment while maintaining confidentiality and accuracy.

Qualifications

• Experience in a professional services/corporate environment.
• Experience supporting senior partners or executives in a fast-paced setting.
• Strong IT skills and proficiency in Microsoft Office.

Responsibilities

• Document production with high accuracy from audio or manuscript using house style.
• Manage principals’ calendars and coordinate meetings and travel arrangements.
• Handle client communications, information updates and enquiry responses.
• Assist with billing actions, narratives and invoices, and related follow-ups.
• Maintain mail, filing systems and document archiving.
• Support risk management/compliance processes and engagement letters where required.
• Collaborate with business services on admin tasks and ensure branding on client communications.

Skills

Microsoft Office

Typing speed 60 wpm

Administrative support

Calendar management

Client communication

Education

O Levels and A Levels Diploma in Exec/Secretarial Administration

Degree or Associate degree (Desirable)

Tools

DocsCorp Compare

PowerPoint

Excel

Outlook

Visio

Job description

Linklaters in Singapore seeks an experienced secretary to provide high-quality secretarial support to partners and business services. Responsibilities include document production, calendar management, client communications, and billing support, with proactive process improvements.

The role requires strong IT skills, professional services exposure, and the ability to work in a fast-paced environment while maintaining confidentiality and accuracy.