Senior Finance and Admin Executive

TASEK ACADEMY AND SOCIAL SERVICES LIMITED; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Tasek Academy and Social Services Limited in Singapore invites a Reporting Officer to join our finance team. You will manage full sets of accounts, support grant reporting, and ensure compliance with internal controls.

Ideal candidates have ACCA/CA or a diploma in accountancy with 2–3 years of charity accounting experience, plus proficiency in MS Office and Xero. You will collaborate with programme teams and assist audits and budgeting processes.

Qualifications

• ACCA/CA/Diploma in Accountancy or equivalent.
• 2–3 years of financial accounting experience in charity accounting.
• Proficient in MS Office and Xero.
• Good writing skills for case management and reporting purposes.
• Strong organisational skills and ability to manage multiple projects and meet deadlines.
• Excellent communication and interpersonal skills; able to collaborate with stakeholders.
• Open to working irregular hours to cater to programme needs.

Responsibilities

• Manage full sets of accounts, including Accounts Payable, Accounts Receivable, General Ledger and Fixed Assets Register.
• Provide accounting assistance to programmes and support staff, responding to financial questions to meet organisational needs.
• Perform month-end and year-end close; ensure accuracy of management accounts and financial statements.
• Prepare and submit ad hoc financial reports as required; support annual budget exercise and midyear review.
• Assist with grant management, reporting timelines and coordination with programme teams.
• Assist with internal/special/statutory audits and liaise with external auditors.
• Ensure compliance with internal controls, policies, and accounting standards.
• Support office administration work when required.

Skills

Organisational skills

Communication skills

Writing skills

Teamwork

Irregular hours flexibility

Education

ACCA/CA/Diploma in Accountancy or equivalent

Tools

Xero

MS Office

Job description

Reporting Officer

You will report to the General Manager for all matters relevant to this role.

Duties

Financial Management

• a) Manage and maintain full sets of accounts, including Accounts Payable, Accounts Receivable, General Ledger and Fixed Assets Register.
• b) Provide accounting assistance to programmes and support staff, responds to financial questions/concerns to meet organisational needs.
• c) Perform month-end and year-end close, ensure accuracy of management accounts and financial statements in accordance with accounting standards and compliance to internal policies.
• d) Prepare and submit ad hoc financial reports as required on a timely basis.
• e) Support annual budget exercise.
• f) Support midyear review exercise.

Internal / Special / Statutory Audit

• a) Assist with audit exercises as required.
• b) Manage audits including schedules preparation and liaising with external auditor.

Internal Controls and Compliance

• a) Ensure compliance with internal controls, polices and processes for the accounting function and exercise enforcement as appropriate.
• b) Ensure compliance with accounting standards.
• c) Review and recommend improvements in accounting systems and procedures.

Grant Management

• a) Support the General Manager in managing grants from various funders, including reporting timelines, requirements and coordination with programme teams.
• b) Collate needs from families overseen by Tasek for possible sponsorship or donation opportunities.
• c) Assist with disbursement and tracking of sponsored items to youth and families.

Office Administration

• a) Support office administration work, when required.

Job Requirements

• a) ACCA/CA/Diploma in Accountancy or equivalent.
• b) Minimum 2-3 years of financial accounting experience in charity accounting.
• c) Proficient in MS Office and accounting software such as Xero.
• d) Good writing skills for case management and comfortable with data collation for reporting purposes.
• e) Strong organisational skills, with an ability to manage multiple projects and meet deadlines effectively.
• f) Excellent communication and interpersonal skills, with an ability to work collaboratively with various stakeholders.
• g) Open to working irregular hours to cater to needs of programme teams.

In addition, as a Tasek Academy and Social Services staff, you will gain:

• Meaningful Impact: Your work will indirectly contribute to improving the lives of children and youth in our community, providing them with opportunities for growth and development.
• Professional Development: Gain valuable experience and skills in financial and stakeholder management within the social services sector.
• Collaborative Work Environment: Work within a supportive team that values collaboration, innovation, and holistic community development.
• Networking: You will have the chance to network with a team of passionate individuals and partner organisations, potentially opening doors for future collaborations or job opportunities.
• Creativity and Innovation: At Tasek Academy and Social Services, we welcome fresh ideas and perspectives. This is your chance to unleash your creativity to inspire and make a difference in our community.

Join us at Tasek Academy and Social Services, and let's make a positive impact in our community together.