Senior Faculty Operations & Support Lead

Nanyang Technological University Singapore; Singapore; On-site; SGD 47,000 - 62,000; Full time

Job summary

The School of Chemistry, Chemical Engineering and Biotechnology at NTU Singapore is seeking a Senior Executive to coordinate day-to-day faculty operations and provide executive secretarial support. You will work with the Faculty Affairs Office to handle recruitment, appointments, promotions, and annual appraisals, while maintaining records, reports, and communications.

The ideal candidate has at least two years of administrative experience, strong MS Office skills, and the ability to manage

Qualifications

• Bachelor's degree in a related field.
• At least 2 years of administrative experience, preferably in higher education.
• Experience supporting senior staff or committees is an advantage.
• Calm under pressure and able to juggle competing priorities.
• Proficient with MS Word, Excel and PowerPoint.
• Strong written and communication skills.
• Ability to work independently and as part of a team.
• Able to source information and liaise with stakeholders to get work done.

Responsibilities

• Provide administrative support to Associate Chair (Faculty) including procurement, claims, travel arrangements, and document submissions.
• Provide secretariat support for committees and meetings, including booking of meeting rooms, agenda preparation, minute-taking, and follow-up actions.
• Maintain confidentiality and handle sensitive documentation with accuracy and discretion.
• Support digitalisation initiatives led by the Assistant Manager, and suggest improvements to workflows.
• Maintain up-to-date records and assist in the preparation of reports, presentations, and internal communication materials.
• Liaise with internal departments (e.g., Finance, HR, Research Office) and external vendors to follow up on administrative, compliance and process-related matters, and escalat...
• Perform any other duties as assigned to support the team’s and school’s objectives.
• Assist in preparing faculty recruitment-related publicity materials.

Skills

MS Word

MS Excel

PowerPoint

Education

Bachelor's degree in a related field

Job description

The School of Chemistry, Chemical Engineering and Biotechnology at NTU Singapore is seeking a Senior Executive to coordinate day-to-day faculty operations and provide executive secretarial support. You will work with the Faculty Affairs Office to handle recruitment, appointments, promotions, and annual appraisals, while maintaining records, reports, and communications.

The ideal candidate has at least two years of administrative experience, strong MS Office skills, and the ability to manage