Senior Executive Secretary

SKENZO ASIA PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

SKENZO ASIA PTE. LTD. is seeking a Senior Executive Secretary in Singapore.

The role involves managing CEO calendars, arranging meetings, handling confidential documents, and preparing reports and presentations. You will coordinate with clients, suppliers, employees, and government agencies, arrange travel, and support various corporate administration tasks. The successful candidate will maintain meticulous records, follow through on executive decisions, and contribute to business operations and

Qualifications

• Strong organizational skills and calendar management.
• Discretion handling confidential documents and correspondence.
• Excellent communication and coordination with clients, suppliers, employees, and agencies.
• Proficiency in preparing reports, presentations, and business documents.

Responsibilities

• Manage CEO/director calendars and appointments
• Arrange meetings and prepare agendas/minutes
• Handle confidential documents and correspondence
• Prepare reports, presentations, and business documents
• Coordinate with clients, suppliers, employees, and government agencies
• Arrange business travel and meetings
• Follow up on management decisions and action items
• Maintain company records and filing
• Assist with corporate administration and company secretarial matters
• Support business operations and special projects

Skills

Calendar management

Meeting coordination

Confidentiality

Reporting & presentations

Stakeholder coordination

Travel arrangements

Follow-up on decisions

Record keeping

Corporate administration

Secretarial matters

Tools

Microsoft Office Suite

Job description

Senior Executive Secretary - Main Responsibilities

• Manage CEO/director calendars and appointments
• Arrange meetings and prepare agendas/minutes
• Handle confidential documents and correspondence
• Prepare reports, presentations, and business documents
• Coordinate with clients, suppliers, employees, and government agencies
• Arrange business travel and meetings
• Follow up on management decisions and action items
• Maintain company records and filing
• Assist with corporate administration and company secretarial matters
• Support business operations and special projects