Senior Executive (Project Admin) - School of Information Technology

sggovterp; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

Nanyang Polytechnic in Singapore is seeking a diligent Administrative Assistant to support the School of IT. The role covers building operations, course administration, and customer service across CET activities.

You will coordinate nominations, registrations, and end-to-end CET course management, including liaising with government systems and purchasing processes. A collaborative team player with organisational skills is essential.

Qualifications

• At least 1 year of related working experience.
• Positive work attitude and ability to work well in a team.
• Able to multi-task and with good organisation skills.

Responsibilities

• Provide general administrative support for the School of IT.
• Facilitate staff training nominations and course registrations.
• Manage / Facilitate CET courses end-to-end, including course marketing, participant recruitment, administration, and course completion.
• Handle CET operations across organisational and government systems, including STEP, TP Gateway, TRAQOM, and MySkillsFuture Portal.
• Coordinate and arrange refreshments for courses and events for School of IT.
• Perform GeBIZ e-Catalogue buy purchases.
• Perform Goods Receipting for purchases in Workday and process payment documents.
• Assist with student withdrawals and absence matters.
• Administer Financial Assistance Schemes for overseas study trips.
• Deliver frontline customer service and handle enquiries.
• Coordinate disposal collections for recycling.
• Support logistics for School events and various activities.
• Provide a wide range of general administrative support for the department.
• Carry out any other ad‑hoc duties or tasks assigned.

Job description

What the role is

Provide general administrative support for the Nanyang Polytechnic School of IT.

What you will be working on

• Provide general administrative support for the School of IT.
• Facilitate staff training nominations and course registrations.
• Manage / Facilitate CET courses end-to-end, including course marketing, participant recruitment, administration, and course completion.
• Handle CET operations across organisational and government systems, including STEP, TP Gateway, TRAQOM, and MySkillsFuture Portal.
• Coordinate and arrange refreshments for courses and events for School of IT.
• Perform GeBIZ e-Catalogue buy purchases.
• Perform Goods Receipting for purchases in Workday and process payment documents.
• Assist with student withdrawals and absence matters.
• Administer Financial Assistance Schemes for overseas study trips.
• Deliver frontline customer service and handle enquiries.
• Coordinate disposal collections for recycling.
• Support logistics for School events and various activities.
• Provide a wide range of general administrative support for the department.
• Carry out any other ad‑hoc duties or tasks assigned.

What we are looking for

• Relevant qualification with at least 1 year of related working experience.
• Candidate should have a positive work attitude and able to work well in a team.
• Able to multi-task and with good organisation skills.