Senior Executive — Programs, Events & Operations

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Singapore Management University is seeking a Programme & Administrative Support professional to assist with classroom operations, exams prep, and certificate processing. You will work with Programme Managers on student matters, including admissions verification, travel passes for international students, and PhD student administration.

The role requires a polytechnic diploma, strong time management, attention to detail, and proficient Microsoft Office skills; you will coordinate events and manage

Qualifications

• Polytechnic diploma holder.
• Ability to multi-task and prioritise assignments independently; confidence in trouble shooting, and good judgement in escalating concerns.
• Strong time management and project management skills.
• Strong attention to details and high accuracy in work.
• Effective communication skills, both written and verbal.
• Good interpersonal skills; service oriented and comfortable in engaging with students and external stakeholders.
• Keen interest in learning and ability to work independently as well as working in team.
• Proficiency in Microsoft Office.

Responsibilities

• Provide classroom support whenever necessary; this may include work on weekday nights and Saturdays.
• Support Programme Managers on academic matters including education verification of incoming students; exams preparatory work; scheduling exam invigilator; preparation of certificates for student awards.
• Support administrative processes such as preparing official letters or certification of documents for students upon request.
• Work closely with Programme Managers on student finance matters and other university's requirements.
• Work with Programme Manager to apply for ICA passes for international students.
• Assist the Programme Manager in the management of PhD students.
• Plan, coordinate, and execute events such as open house, information sessions, orientation programmes, workshops, and campus visits.
• Procure goods and services for events and office use in accordance with procurement procedures.
• Create Purchase Orders and manage vendor relations; process vendor payments and invoices.

Skills

Multi-tasking

Time management

Project management

Attention to detail

Communication skills

Interpersonal skills

Independent working

Microsoft Office

Education

Polytechnic diploma

Tools

Microsoft Office

Job description

Singapore Management University is seeking a Programme & Administrative Support professional to assist with classroom operations, exams prep, and certificate processing. You will work with Programme Managers on student matters, including admissions verification, travel passes for international students, and PhD student administration.

The role requires a polytechnic diploma, strong time management, attention to detail, and proficient Microsoft Office skills; you will coordinate events and manage