Senior/ Executive, Operational Support Services (West/ Entry level) HGN

Recruit Express Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a Facilities Coordinator to manage and maintain our site. You will work closely with contractors and vendors to ensure compliance with all regulations and standards, and you will help coordinate maintenance activities across departments.

The role requires a degree in engineering or facilities management, plus at least 2 years of relevant experience. Strong communication, multitasking, and attention to detail are essential, with familiarity with project

Qualifications

• Degree in Mechanical or Electrical Engineering, Facilities Management or equivalent.
• 2+ years of relevant experience is an advantage.
• Proficient in Microsoft Office; familiarity with project management software is a plus.
• Strong written and verbal communication, and attention to detail.

Responsibilities

• Manage and maintain facilities by coordinating with contractors and vendors to comply with rules and regulations.
• Ensure preventive, corrective, and ad hoc maintenance meets requirements and standards.
• Assist with contract management.
• Conduct routine checks and contractor performance reviews for continuous improvement.
• Understand user requirements for projects and ensure timely completion within budget.
• Monitor preventive maintenance of medical and dental equipment.
• Coordinate repair and maintenance work with users and vendors.
• Renew equipment licensing (e.g., Ultrasonic, Autoclaves, PA X-ray).
• Record project activities including meetings and site discussions.
• Provide admin support for project management processes and documentation.

Skills

Interpersonal skills

Written communication

Team collaboration

Multitasking

Attention to detail

Independent work

Education

Bachelor's degree in Mechanical or Electrical Engineering or Facilities Management

Tools

Microsoft Office

Project Management software

Job description

You will be responsible for the following:

• Manage and maintain the facilities by working closely with the contractors and vendors in compliances of all rules and regulations.
• Ensure that all preventive, corrective maintenance, and ad hoc works are carried out according to requirements and standards.
• Assist with contract management.
• Carry out routine checks and contractor performance reviews with the objective of continuous improvements.
• Understand and consolidate user requirements for projects and ensure their completion within budget and time.
• Assist to monitor and manage the preventive maintenance of BME, Physio and Dental equipment.
• Coordinate all repair and maintenance work with users and vendors.
• Manage the renewal of all equipment licensing (e.g. Ultrasonic, Autoclaves and PA X-ray etc).
• Coordinate and record note of project activities including workgroup meetings and site meetings.
• Provide administrative support for project management work processes - standard document, database, SOPs, as-built document, project status, and project Gantt chart etc.
• Process progress claims and invoices for both internal and external funded projects, including attending to queries from Finance, Consultants & Contractors.

Requirements

• Degree in Mechanical Engineering, Electrical Engineering, Facilities Management or equivalent.
• Candidates with at least 2 years of relevant experience will have an advantage.
• Proficient in Microsoft Office, and familiarity with Project Management software is a plus. advantage.
• Certification as a Fire Safety Manager will be advantageous.
• Good interpersonal, writing, and communication skills.
• Team player with positive work attitude.
• Ability to multi-task and work independently.
• Strong attention to detail.