Senior Executive, Logistics

Canon Medical Systems Asia Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Canon Medical Systems Asia Pte Ltd is seeking a Senior Executive in Logistics to plan, coordinate and execute all logistics activities in Singapore. You will manage inbound/outbound shipments, inventory records and ERP data, ensuring timely delivery of equipment and service parts while coordinating with suppliers and internal teams.

The role emphasizes ownership of responsibilities, risk identification and continuous process improvement to support business continuity and efficient service

Qualifications

• Strong understanding of logistics operations and inventory management
• Experience in procurement and supply chain coordination
• Familiarity with ERP systems, preferably Oracle NetSuite

Responsibilities

• Plan and coordinate logistics activities including planning, inventory, and shipment data
• Coordinate inbound/outbound shipments with suppliers, freight forwarders and internal teams
• Maintain ERP records and monitor stock movements; support cycle counts and audits
• Process purchase orders and monitor outstanding orders and delivery schedules
• Coordinate spare parts logistics and service parts requirements with the Service team
• Prepare shipping, import/export and customs documentation and ensure compliance
• Collaborate with Sales, Service, Finance and other departments to align logistics with business needs
• Identify and mitigate inventory risks and implement process improvements
• Provide updates to the Logistics Manager on risks and performance

Skills

Logistics operations

Inventory management

Procurement coordination

Supply chain coordination

Excel proficiency

ERP systems

Education

Diploma or Degree in Logistics, Supply Chain Management, Business Administration

Tools

Oracle NetSuite

Microsoft Excel

Job description

Job Purpose

To support the effective planning, coordination and execution of logistics operations, ensuring the timely movement of equipment, spare parts and materials to meet the company's operational and business requirements.

The role is responsible for maintaining accurate logistics and inventory records, coordinating procurement and shipment activities, monitoring operational performance and supporting effective inventory management.

As a Senior Executive, the incumbent is also expected to demonstrate greater ownership of assigned responsibilities, proactively identify operational risks, contribute to process improvements and support knowledge transfer and business continuity within the Logistics function.

Key Responsibilities

1. Logistics Planning and Coordination

• Support logistics planning by maintaining and analysing supply, demand, inventory, shipment and delivery information.

• Coordinate with relevant stakeholders to align logistics activities with operational requirements and delivery schedules.

• Prepare and maintain operational reports, including logistics Key Performance Indicators (KPIs), inventory movements, shipment status and outstanding orders.

• Monitor and highlight potential risks relating to inventory shortages, backorders, delivery delays and supply constraints.

• Proactively identify operational gaps and recommend improvements to enhance logistics efficiency and service delivery.

2. Logistics Operations and Shipment Management

• Coordinate inbound and outbound shipments, ensuring timely delivery of equipment, spare parts and other materials.

• Liaise with suppliers, freight forwarders, transporters and internal stakeholders to facilitate shipment arrangements and delivery schedules.

• Prepare and verify shipping, import/export and customs documentation in accordance with applicable regulatory requirements and internal procedures.

• Monitor shipment progress, resolve routine operational issues and escape significant delays or discrepancies to the Logistics Manager.

• Ensure proper documentation and tracking of shipments to maintain operational visibility and accountability.

3. Warehouse and Inventory Control

• Coordinate and support warehouse activities, including goods receiving, storage, stock issuance, delivery and inventory tracking.

• Maintain accurate inventory records and ensure timely updates of stock movements in the company's Enterprise Resource Planning (ERP) system.

• Support periodic stocktakes, cycle counts, inventory audits and reconciliation activities.

• Investigate inventory discrepancies and coordinate corrective actions with relevant stakeholders.

• Monitor stock availability and inventory movements to support effective inventory management and minimise operational disruptions.

4. Procurement and Purchase Order Administration

• Process purchase orders in accordance with approved procurement procedures and the company's authority matrix.

• Liaise with suppliers on order confirmations, delivery schedules, outstanding orders and procurement-related enquiries.

• Maintain accurate procurement records and ensure proper documentation of purchasing activities.

• Monitor outstanding purchase orders and follow up on potential delays or discrepancies.

• Coordinate with relevant departments to ensure procurement activities support operational requirements and inventory needs.

5. Service Parts Logistics

• Coordinate spare parts requirements, stock allocation, backorders and delivery arrangements to support Service operations.

• Work closely with the Service team to understand operational priorities, including preventive maintenance, corrective maintenance, equipment installation and urgent service requirements.

• Monitor spare parts availability and coordinate timely fulfilment of Service requirements.

• Track outstanding orders, delivery commitments and potential supply constraints, escalating risks that may affect service delivery.

• Support effective coordination between Service and Logistics to improve parts availability, inventory visibility and operational efficiency.

6. ERP System Administration and Operational Documentation

• Prepare, process and maintain operational documents, including delivery orders, sales invoices, goods received notes and other relevant logistics documentation.

• Ensure accurate and timely recording of procurement, inventory, shipment and delivery transactions in the company's ERP system.

• Verify the completeness and accuracy of operational data and supporting documentation.

• Coordinate with relevant departments to resolve discrepancies and maintain data integrity.

• Ensure proper filing and retention of operational records in accordance with established internal procedures.

7. Cross-Functional Collaboration and Operational Improvement

• Work closely with Sales, Service, Finance, Business Units and other internal departments to support business and operational requirements.

• Facilitate effective communication and coordination between stakeholders to ensure timely resolution of operational matters.

• Identify opportunities to streamline workflows, strengthen internal controls and improve logistics processes.

• Support the implementation of process improvements, operational initiatives and system enhancements.

• Provide timely updates to the Logistics Manager on operational issues, risks and improvement opportunities.

8. Knowledge Transfer and Business Continuity

• Share operational knowledge, established procedures and best practices with other Logistics team members.

• Provide guidance and support to colleagues on assigned operational processes and responsibilities.

• Maintain appropriate process documentation to facilitate knowledge transfer, cross-training and business continuity.

• Provide backup coverage for other Logistics functions during periods of manpower constraints or operational requirements.

• Demonstrate flexibility in supporting different logistics portfolios, including Service Parts Logistics, Sales Equipment Logistics and Sales Parts Logistics, as assigned by the Logistics Manager.

9. Other Responsibilities

• Undertake other related duties, assignments and projects as may be assigned by the Logistics Manager or Management from time to time, in accordance with business and operational requirements.

Key Competencies and Skills

• Strong understanding of logistics operations, inventory management, procurement and supply chain coordination.

• Good organisational and analytical skills, with the ability to manage multiple operational priorities.

• Proficiency in Microsoft Office applications, particularly Excel, for operational reporting and data analysis.

• Familiarity with ERP systems, preferably Oracle NetSuite.

• Strong interpersonal and communication skills to coordinate effectively with internal stakeholders and external service providers.

• Ability to identify operational risks, resolve routine issues independently and escalation matters appropriately.

• Good attention to detail, particularly in inventory control, documentation and transactional accuracy.

• Ability to work independently while contributing effectively to team objectives.

• Willingness to share knowledge, guide colleagues and support cross-functional operational requirements.

Qualifications and Experience

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration or a related discipline.

• Preferably at least 8 years of relevant working experience in logistics, supply chain operations, inventory management or a similar capacity.

• Candidates with demonstrated experience in establishing, developing or restructuring a logistics function will also be considered.

• Prior experience in a start-up environment, newly established logistics department or operational transformation project would be advantageous.

• Experience in the medical equipment, healthcare, engineering or related industries would be an added advantage.

This is a newly created position offered on an initial one-year fixed-term contract. The role provides an opportunity to contribute to the development and strengthening of the company's Logistics function. Contract renewal or conversion to permanent employment may be considered, subject to individual performance, business requirements and Management approval.