Senior Executive, Group Legal

sggovterp; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

sggovterp is seeking an experienced administrator to join the CEO Office, providing critical support to Group Legal. You will handle office operations, invoicing, vendor payments and event coordination to ensure smooth day-to-day functioning.

The role requires a minimum of 5 years’ experience, strong MS Office proficiency, and excellent communication. You will work in a fast-paced environment, collaborating with internal units and external partners while upholding confidentiality.

Qualifications

• Minimum 5 years related working experience.
• Public sector experience is a plus.
• Proficiency in MS Office, Outlook and Teams.
• Strong written and verbal communication skills.
• Proactive mindset with focus on process improvement and legal tech adoption.

Responsibilities

• Handle day-to-day Office Administration for Group Legal, including filing, correspondence and records management.
• Process invoices from external counsel and vendors, track payments and monitor spend.
• Plan and coordinate Group Legal events, meetings and stakeholder engagements.

Skills

Oral and written communication

Team player

Proactive mindset

Multitasking / prioritization

Tools

MS Office

Outlook

Teams

Job description

[What the role is]

This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

[What you will be working on]

Responsibilities

Office Administration

• Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
• PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
• Liaise with internal units/divisions/groups on Group Legal’s operational needs
• Maintain department supplies, equipment, and office resources
• Ad-hoc duties as assigned

Invoicing & Finance Support

• Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
• Track budget utilisation and flag variances to senior Group Legal management
• Maintain records of legal spend, retainer agreements, and vendor contracts
• Support procurement processes for external legal services, vendors and service providers within procurement guidelines

Events & Engagement

• Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)

[What we are looking for]

Requirements

• Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
• Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required
• Good oral and written communication skills
• Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
• Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
• A team-player

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