Senior Executive, Group Legal

Public Service Division; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Public Service Division is seeking an experienced administrator to support the CEO Office and Group Legal. This role covers office operations, calendar coordination, vendor payments, and event logistics to ensure smooth day-to-day functioning.

You will manage invoices, assist with budgeting, and liaise with internal units. A proactive, discreet team player with 5+ years in a similar environment, ideally in the public sector, is expected to improve processes and adopt legal tech as needed.

Qualifications

• Minimum 5 years related working experience; public sector experience is an advantage.
• Proficiency in MS Office, Outlook and Teams.
• Excellent oral and written communication skills.
• Proactive mindset with an interest in improving processes and adopting legal technology.
• Strong organisational skills and ability to handle confidential matters with discretion.

Responsibilities

• Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital).
• PA duties including coordinating calendars/meetings and meeting logistics for senior Group Legal management and Internal Audit Unit.
• Liaise with internal units/divisions on Group Legal’s operational needs.
• Maintain department supplies, equipment, and office resources.
• Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment.
• Track budget utilisation and flag variances to senior Group Legal management.
• Maintain records of legal spend, retainer agreements, and vendor contracts.
• Support procurement processes for external legal services, vendors and service providers within procurement guidelines.
• Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements.

Skills

Communication

Organisational skills

Discretion

Team player

Proactive mindset

Tools

MS Office

Outlook

Teams

Job description

[What the role is]

This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

[What you will be working on]

Responsibilities

Office Administration

• Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
• PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
• Liaise with internal units/divisions/groups on Group Legal’s operational needs
• Maintain department supplies, equipment, and office resources
• Ad-hoc duties as assigned

Invoicing & Finance Support

• Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
• Track budget utilisation and flag variances to senior Group Legal management
• Maintain records of legal spend, retainer agreements, and vendor contracts
• Support procurement processes for external legal services, vendors and service providers within procurement guidelines

Events & Engagement

• Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)

[What we are looking for]

Requirements

• Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
• Proficiency in MS Office, Outlook, Teams and the ability to learn company‑specific software if required
• Good oral and written communication skills
• Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
• Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
• A team-player

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