Legal Secretary

LUMIERE SEARCH PTE. LTD.; Singapore; On-site; SGD 84,000 - 134,000; Full time

Job summary

LUMIERE SEARCH PTE. LTD. in Singapore is seeking an experienced Legal Secretary to support the Office Managing Partner in a fast-paced, client-facing setting at the most senior level of the firm.

The role requires high organisation, discretion, and excellent communication as you manage calendars, travel, correspondence, and billing while liaising with partners, associates, business services teams, clients, and regulators.

Qualifications

• 6-8 years of secretarial experience in a law firm or professional services
• Proven experience supporting senior leadership (partners/directors)
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage priorities under pressure
• Proficiency in MS Office and document/billing management systems
• High level of professionalism, discretion and attention to detail
• Proactive, can-do attitude with ability to work independently

Responsibilities

• Provide comprehensive secretarial and administrative support to the Office Managing Partner, including diary and calendar management, meeting coordination, and travel arrangements
• Draft, format, and proofread correspondence, memoranda, and other documents
• Manage incoming calls, emails, and enquiries, prioritising and escalating as needed
• Coordinate client matters, including file opening, billing support, and liaison with internal practice groups
• Prepare expense claims and reconcile invoices
• Liaise with partners, associates, business services teams, clients, vendors and regulators professionally
• Handle confidential and sensitive information with discretion
• Support ad hoc projects and firm-wide initiatives as required

Skills

Diary management

Communication skills

Organisational skills

Discretion

MS Office proficiency

Tools

MS Office

Billing systems

Job description

About the Role

Our client, a leading international law firm, is seeking an experienced Legal Secretary to support an Office Managing Partner. This is a senior support role suited to a candidate who is highly organised, discreet, and comfortable operating in a fast-paced, client-facing environment at the most senior level of the firm.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Office Managing Partner, including diary and calendar management, meeting coordination, and travel arrangements
• Draft, format, and proofread correspondence, memoranda, and other documents
• Manage incoming calls, emails, and enquiries, exercising judgment in prioritisation and escalation
• Coordinate client matters, including file opening, billing support, and liaison with internal practice groups
• Prepare expense claims and reconcile invoices
• Liaise with internal stakeholders (partners, associates, business services teams) and external contacts (clients, vendors, regulators) in a professional manner
• Handle confidential and sensitive information with the highest level of discretion
• Support ad hoc projects and firm-wide initiatives as required

Key Requirements

• At least 6-8 years of secretarial experience within a law firm or professional services environment
• Proven experience supporting senior leadership (e.g. partners, directors, or equivalent)
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage competing priorities under pressure
• Proficiency in MS Office and document/billing management systems
• High level of professionalism, discretion, and attention to detail
• A proactive, can-do attitude with the ability to work independently