Senior Executive, GMIO

National University Polyclinics; Singapore; On-site; SGD 52,000 - 90,000; Full time

Job summary

National University Health System (NUHS) seeks a capable professional to support governance, operations, and transformation initiatives across the NUHS Cluster. You will coordinate governance forums, manage demand, prepare business cases, and generate dashboards to aid leadership decisions.

You will work with stakeholders across institutions and partner organizations, ensuring smooth execution of programs and effective information management.

Qualifications

• Bachelor's Degree in a related discipline.
• Fresh graduates are welcome to apply.
• Experience in governance, business operations or programme management is an advantage.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support governance forums, meetings, committees and working groups, including meeting coordination and minute-taking.
• Coordinate and support organizational transformation, service improvement and strategic initiatives.
• Assist in demand management, portfolio planning and reporting activities.
• Prepare business cases, funding proposals and governance submissions.
• Consolidate information, prepare dashboards and generate reports for management decisions.
• Coordinate communications, stakeholder engagement and cross-institution collaborations.
• Plan and execute conferences, workshops, showcases and engagement sessions.
• Assist learning and capability development programmes and training administration.
• Support budgeting, procurement, funding coordination, and claims processing.
• Maintain documentation and knowledge repositories for information management.
• Identify risks, resolve issues and ensure smooth program execution.

Skills

Governance

Program management

Stakeholder engagement

Analytical skills

Communication

Multitasking

MS 365

Education

Bachelor's Degree

Tools

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Institution: National University Health System

Overview

Reporting to the Manager, Group Medical Informatics Office (GMIO), you will support governance, business operations, stakeholder engagement, demand management and organizational transformation initiatives across the National University Health System (NUHS) Cluster.

You will work closely with stakeholders across institutions, departments and partner organizations to support the planning, coordination and execution of cluster-wide programmes, governance processes, operational activities and strategic initiatives.

This role provides opportunities to contribute to both current operational functions and future transformation initiatives as NUHS continues to evolve its organizational, healthcare and digital capabilities.

#LI-NA1

Job Responsibilities

You will be responsible for the following:

• Support governance forums, management meetings, committees and working groups, including meeting coordination, minute taking and follow-up of action items.
• Coordinate and support organizational transformation, service improvement and strategic initiatives across the NUHS Cluster.
• Support demand management, portfolio planning and reporting activities, including the administration, tracking and coordination of requests, initiatives, programmes and workplans.
• Assist in the preparation of business cases, funding proposals, approval papers, governance submissions and management presentations.
• Consolidate information, prepare dashboards and generate reports to support management decision-making.
• Coordinate communications, stakeholder engagement activities and cross-institution collaborations.
• Support the planning and execution of conferences, workshops, showcases, retreats, engagement sessions, external visits and partnership activities.
• Assist in learning and capability development programmes, including training administration and workforce enablement activities.
• Support budgeting, procurement, funding coordination, claims processing and other operational activities where required.
• Maintain documentation, knowledge repositories and collaboration platforms to support effective information management.
• Work with stakeholders to identify risks, resolve issues and ensure the smooth execution of programmes and initiatives.
• Undertake any other duties and responsibilities assigned by management.

Requirements

Qualifications

• Bachelor's Degree in Business Administration, Business Management, Healthcare Administration, Communications, Information Systems, Public Administration or related disciplines.

Experience

• Fresh graduates are welcome to apply.
• Candidates with experience in governance, business operations, administration, programme management, stakeholder engagement, organizational initiatives or project coordination will have an advantage.
• Experience supporting management meetings, committees, governance forums or strategic initiatives will be advantageous.
• Experience in healthcare, public sector or large organizational environments will be advantageous.
• Strong communication and stakeholder management skills.
• Strong analytical, organizational and problem-solving capabilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams and SharePoint).
• Experience in report writing, presentation development, business case preparation or funding proposal development will be advantageous.
• Proactive, adaptable and able to work independently as well as collaboratively in a team environment.

Why Join Us

This role offers broad exposure to:

• Governance and leadership engagement
• Organizational transformation and change initiatives
• Demand management and portfolio coordination
• Business operations and performance management
• Stakeholder engagement and partnerships
• Learning and capability development
• Strategic planning and funding governance
• Cluster-wide healthcare, digital and organizational initiatives
  

You will have opportunities to contribute meaningfully to both current operations and the future transformation journey of the NUHS Cluster.