Senior Executive, Facilities and Operations

Nanyang Technological University Singapore; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

NTU invites applications for a Senior Executive, Facilities and Operations to support its School of Chemistry, Chemical Engineering and Biotechnology facilities, infrastructure and operational functions.

The role emphasizes coordinating maintenance, space planning, safety initiatives and process improvements within a university setting, requiring a Diploma and 3–5 years' experience.

Qualifications

• Diploma in facilities management or related field.
• 3–5 years in facilities, infrastructure or operations management.
• Experience in tertiary education or space planning advantageous.
• Proficient with Microsoft Office.
• Strong coordination and stakeholder management with vendors and internal teams.
• Good written and spoken communication skills.

Responsibilities

• Coordinate routine and ad-hoc facilities maintenance with vendors and contractors.
• Coordinate infrastructure improvement projects and renovations to minimise disruption.
• Plan and manage office and cubicle space allocation; analyse space utilisation.
• Support safety initiatives, emergency coordination and contractor management.
• Identify opportunities to digitalise workflows and improve processes.
• Perform other duties as assigned.

Skills

Coordination

Stakeholder management

Microsoft Office

Communication skills

Education

Diploma in facilities management

Tools

Microsoft Office

Job description

The School of Chemistry, Chemical Engineering and Biotechnology (CCEB) hosts world-class education and research programmes in organic and inorganic chemistry, physical chemistry, chemical engineering, bioengineering and process engineering and synthetic chemistry. We aim to nurture future-ready graduates with the ability to tackle new challenges in chemicals manufacturing, healthcare, energy, food, and other important sectors.

We are seeking a Senior Executive, Facilities and Operations to support the effective running of its facilities, infrastructure and operational functions.

Key Responsibilities

• Coordinate and monitor routine and ad-hoc facilities maintenance works, liaising with vendors and contractors to ensure issues are resolved promptly and service standards are met.
• Coordinate infrastructure-related improvement projects and renovations, including space-related modifications, to minimise disruption to staff and students.
• Plan and manage office and cubicle space allocation, analyse space utilisation and recommend optimisation measures to meet growing demand from faculty and postgraduate students.
• Support safety-related initiatives, including emergency coordination and contractor management, to maintain a safe and compliant working environment.
• Identify opportunities to improve existing processes and digitalise workflows, and recommend cost-effective solutions for facilities operations.
• Perform any other duties as assigned.

Requirements

• Diploma in facilities management or a related field.
• At least 3 to 5 years of working experience in facilities, infrastructure or operations management.
• Prior experience in a tertiary education institution setting and/or space planning or utilisation analysis will be advantageous.
• Proficient in Microsoft Office applications.
• Strong coordination and stakeholder management skills, with the ability to work with vendors, contractors and internal teams.
• Good written and spoken communication skills.

Appointment title offered will be commensurate with candidate's prior work experiences.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: NTU