Senior Executive (Facilities and Operations), Dean's Office

National University of Singapore; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading educational institution in Singapore seeks a Senior Executive (Facilities and Operations) for the Dean's Office. The role involves coordinating facilities service requests, supporting classroom setups, and conducting maintenance inspections. Candidates must have a Bachelor's degree in a relevant field and at least 3 years of experience in facilities management. Strong problem-solving, coordination skills, and proficiency in Microsoft Office are essential. The position is on-site and may require flexible hours during peak periods.

Benefits

Comprehensive training on university systems

Supportive team environment

Opportunities for growth in facilities coordination

Qualifications

• Minimum 3 years of practical experience in facilities management.
• Experience with minor A&A, cyclical maintenance, or facilities renewal projects.
• Exposure to maintenance of M&E services is advantageous.

Responsibilities

• Coordinate and track facilities service requests.
• Support classroom and event space setups.
• Conduct routine inspections to identify maintenance needs.
• Maintain accurate inventory records.
• Assist with safety and compliance tasks.
• Manage security and key/access card issuance.
• Liaise with contractors and stakeholders.
• Contribute ideas to improve processes.

Skills

Problem-solving abilities

Coordination abilities

Proficient in Microsoft Office

Communication skills

Education

Bachelor's degree in Facilities Management, Estate Management, or related discipline

Job description

Senior Executive (Facilities and Operations), Dean's Office

Posting Start Date: 29/10/2025

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

• Coordinate and track facilities service requests (cleaning, repairs, room setups) using our work-order app
• Support classroom and event space setups, including furniture layout and AV readiness checks
• Conduct routine inspections to identify maintenance needs and safety issues, and follow through with vendors and central facilities teams
• Maintain accurate inventory records and uphold inventory standards (stock checks, reordering, tagging/asset tracking, storage upkeep)
• Assist with safety and compliance tasks, incident reporting, and housekeeping standards
• Manage security, key/access card issuance and tracking in line with policy
• Liaise with contractors and stakeholders, provide clear updates, and ensure timely completion of works
• Keep accurate records of work orders, inspections, and vendor activities; contribute ideas to improve processes and service levels

Qualification and Experience

Education: A relevant Bachelor's degree in Facilities Management, Estate Management, or a related discipline.

Experience: Minimum 3 years of practical experience in facilities management, with exposure to minor A&A, cyclical maintenance, or facilities renewal projects (preferably within office, institutional or government buildings). Experience in the maintenance of M&E services will be an added advantage.

Skills: Strong problem-solving and coordination abilities, and proficient in Microsoft Office.

Strengths: Reliable, organized, and detail-oriented, with good communication skills and a strong service-oriented mindset.

Physical Requirements: Able to walk across campus sites, set up rooms and furniture, and safely lift or move items of up to approximately 15 kg.

Availability: This is an on-site role that may occasionally require early mornings, evenings, or weekend work during peak periods.

(Appointment job grade will commensurate with the selected candidate's experience)

What We Offer

You will receive comprehensive training on university systems, safety procedures, and standard operating protocols. The role offers a supportive team environment with opportunities to grow in facilities coordination and operations, while contributing meaningfully to the School’s teaching, learning, and research mission.

More Information

Location: Kent Ridge Campus

Organization: School of Business

Department : Dean's Office (BIZ)

Employee Referral Eligible: No

Job requisition ID : 30813