Senior Executive / Executive, Finance Services

VITAL (Ministry of Finance); Singapore; Sur place; SGD 45 000 - 65 000; Plein temps

Résumé du poste

VITAL (Ministry of Finance) is seeking a Senior Executive/Executive to manage and administer Finance Services for service partners in Singapore. You will handle daily accounting tasks including AP/AR, GL reporting, and audits.

You will liaise with client agencies, ensure controls, and support process improvements while leveraging tools like Excel, Power BI, and SAP. A strong eye for detail and teamwork are essential.

Qualifications

• 2 years of Accounts or Finance experience preferred

Responsabilités

• Execute daily Accounts Payable transactions, create vendor records and process payments with supporting documents
• Issue billings to external parties and monitor receipts including aging reports and LPI letters
• Account for monies received by creating deposit records and investigate discrepancies
• Post transactions to appropriate accounts and use re-class journals if needed
• Perform Accounts Payable/Accounts Receivable/General Ledger reporting and reconciliation, including month-end and year-end close
• Filing withholding tax for foreign supplier invoices and GST Returns via IRAS portal
• Prioritize transactions using reports and dashboards to ensure timely processing
• Ensure controls comply with IMs, SOPs, and Finance Circulars before processing
• Act as first point of contact for Client Agencies to resolve operational matters
• Seek AGD Helpdesk’s assistance for system issues
• Prepare supporting documents for internal and external audits
• Conduct reviews of processes and systems for efficiency improvements
• Provide UAT support for system enhancements
• Handle ad-hoc projects as assigned

Connaissances

Accounts payable

Accounts receivable

General ledger

Financial reporting

Tax compliance

Data analytics

Microsoft Office

RPA awareness

Communication skills

Formation

Accountancy/Finance/Business Admin

Outils

Excel

Power BI

VBA

Tableau

Power Query

Macro

Access

Workday

SAP

RPA tools

Description du poste

What The Role Is

We are seeking a highly motivated Senior Executive / Executive to join our Finance Services team. As a key member of our organisation, you will be responsible for managing and administering Finance Services for our service partners.

What The Role Is

We are seeking a highly motivated Senior Executive / Executive to join our Finance Services team. As a key member of our organisation, you will be responsible for managing and administering Finance Services for our service partners.

What You Will Be Working On

• Execute the daily Accounts Payable transactions independently such as creating vendor records and processing payments accurately by verifying against the supporting documents, and seeking clarifications from Client Agencies, when required
• Issue billings to external parties on behalf of client agencies and monitor the receipt of monies regularly, including the preparation of aging reports. Promptly follow up with Reminder and Late Payment Interest (LPI) Letters, if necessary
• Account for monies received by creating deposit records in the Finance System and to investigate further if there are discrepancies
• Understand the different types of account codes/cost centres and appreciate the various accounting treatments to ensure that all transactions are posted to the appropriate accounts. Clarify with Client Agencies and post re-class journals if necessary
• To perform relevant Accounts Payable, Accounts Receivable, General Ledger reporting and reconciliation (including month-end and year-end closing) as required, including the preparation of Accounts Payable & Accounts Receivable audit schedules, customer confirmations and relevant related party confirmations for financial year-end closing
• Filing withholding tax (WHT) for foreign supplier invoices and the GST Returns via the IRAS portal, making adjustments where required.
• Prioritize and monitor outstanding transactions using relevant reports and dashboards; and work with the team leads to ensure that transactions are processed timely and accurately.
• Ensure that all controls implemented in the function are complying with IMs, SOPs, Training Manuals, Finance Circulars, etc., before processing the transactions.
• Act as first point of contact for Client Agencies to resolve all operational matters and assist on queries in accordance with the finance operating procedures and guidelines within stipulated service standards
• Seeking AGD Helpdesk’s assistance if there are system issues that cannot be resolved internally
• Prepare supporting documents and provide support for internal and external audit purposes
• Conduct holistic reviews of work processes and systems and recommend possible improvements to achieve greater efficiency and effectiveness
• Provide UAT support whenever there are systems enhancements
• Any other ad-hoc projects or tasks assigned by supervisors

What We Are Looking For

We are looking for individuals who are passionate to join us in transforming delivery of Corporate Services for the Public Service. To be successful in the role, you should possess the following attributes and competencies:

• Preferably with 2 years of Accounts or Finance experience; Candidates without relevant experience but possess good attitude and willingness to learn are welcome to apply
• Preferred Course of Studies in Accountancy or Finance or Business Administration
• Strong judgement and analytical skills
• Good attention to detail
• Ability to work under pressure and deliver within stipulated timelines
• Effective oral and written communication with good presentation skills
• Ability to work both independently and as part of a team
• Strong stakeholder management and customer service skills
• Logical and Critical thinking abilities
• Strong numerical aptitude
• IT savvy with excellent grasp of Microsoft Office and strong appreciation for current and upcoming technologies such as Robotic Process Automation (RPA), data analytics, artificial

intelligence and other tools (e.g., Access, Macros, Power Query, VBA, Tableu, PowerBI) will be advantageous

• Knowledge of HR/Payroll software (Excelity Payroll, Workday, SAP) will be advantageous.