Senior Executive Assistant, Research & Programs

Nanyang Technological University Singapore; Singapore; On-site; SGD 52,000 - 72,000; Full time

Job summary

Nanyang Technological University Singapore's Protective Technology Research Centre (PTRC) seeks a highly organized Senior Executive to join the administrative team and support research, academic, and operational activities.

Reporting to the Centre Director, the role provides comprehensive administrative, coordination, and secretariat support to the Centre and its research team, engaging with researchers, students, stakeholders, collaborators, funding agencies and external partners.

Qualifications

• Diploma or Bachelor's degree in any discipline.
• 2–3 years of relevant administrative experience.
• Experience in academic, research, higher education, or project administration an advantage.
• Strong organisational and time-management skills.
• Excellent written and verbal communication; professional interaction with stakeholders.
• Proficient in MS Office applications (Outlook, Word, Excel, PowerPoint).
• Discretion with confidential information and sensitive data.
• Independent work with regular stakeholder updates.
• Collaborative mindset with faculty, researchers and staff.

Responsibilities

• Provide executive and administrative support to the Centre Director and coordinate engagements with stakeholders.
• Organize meetings, workshops and events with agendas, minutes and follow-ups.
• Support financial administration by tracking expenditures and updating project records.
• Coordinate contract renewal processes for research staff with university departments.
• Support recruitment activities, including job ads, interviews and documentation with HR.
• Assist exchange students with documentation and arrangements.
• Act as liaison between the Centre and university offices, collaborators and partners.
• Maintain accurate records for meetings, finances, staff and general operations.
• Identify administrative needs and support continuous process improvements.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Self-motivation

Independent working

Stakeholder engagement

MS Office

Education

Bachelor's degree

Diploma

Tools

MS Office

Job description

Nanyang Technological University Singapore's Protective Technology Research Centre (PTRC) seeks a highly organized Senior Executive to join the administrative team and support research, academic, and operational activities.

Reporting to the Centre Director, the role provides comprehensive administrative, coordination, and secretariat support to the Centre and its research team, engaging with researchers, students, stakeholders, collaborators, funding agencies and external partners.