Executive / Senior Executive – Research & Centre Support

Nanyang Technological University; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

Nanyang Technological University (NTU) is seeking a Senior Executive/Executive for Research & Centre Support. This position involves managing research administration and delivering a variety of centre-level administration tasks. The ideal candidate will have exceptional organisational skills, and a commitment to professionalism.

Candidates should have a Diploma or Bachelor's degree and ideally possess 1-2 years of relevant experience. Proficiency in Microsoft Office and adaptability to new digital tools are essential for this role.

Qualifications

• 1-2 years of administrative, finance, event or project management experience preferred.
• Ability to handle tasks with discretion and professionalism.
• High adaptability and interest to learn new scopes.

Responsibilities

• Maintain records and schedule tracking for project/programme progress.
• Execute claims verification, processing & invoicing.
• Point of contact for funding or grant queries.
• Manage department and HOD’s meetings and office supplies.

Skills

Organisational abilities

Time management

Proficient in Microsoft Office Suite

Familiarity with AI tools

Detail-oriented

Education

Diploma or Bachelor's degree in relevant fields

Job description

Overview

The Office of Research & Technology in Defence and Security (ORTDS) invites suitable candidates to join the department as Senior Executive/Executive - Research & Centre Support. The department supports research collaborations through a diverse range of activities and facilitating interactions across many operational domains in NTU. Reporting into the Assistant Director, the ideal candidate should be adaptable and agile and will be provided with opportunities to learn various functions in NTU. The role will be handling research administration matters and other centre-level administration tasks. The candidate should have exceptional organisational abilities, and the ability to handle tasks with discretion and professionalism.

Hiring Institution: NTU

Responsibilities

1. Research Administration
   • Maintain records and schedule tracking for project/programme progress, status and deliverables
   • Execute claims verification, corrections, processing & invoicing
   • Operate enterprise and national level grant management system
   • Point of contact for funding or grant queries (various process and funds management)
   • Preparing grant account and progress reports
2. General Centre support
   • Execute routine facility usage end-to-end workflow, including issuing quotations, PO management, credit records, invoicing, usage verification and user application
   • Execute finance tasks such as procurement, reimbursements and travel arrangements for the centre
   • Support events and publicity efforts such as meetings, visits and website maintenance
   • General office administrative support such as managing department and HOD’s meetings, managing office and pantry supplies

Qualifications

• Diploma or Bachelor's degree in Business Administration, Science, Technology, Engineering, Mathematics or related fields is preferred
• At least 1-2 years of administrative, finance, event or project management knowledge or experience is preferred
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Savvy with AI tools and comfortable to pick up new digital/online systems
• Excellent organisational, time management and planning skills, with the ability to prioritise tasks effectively
• Ability to work independently and collaboratively in a fast-paced environment
• Conscientious, detail-oriented with a high level of accuracy
• High adaptability and interest to learn new scopes