Senior Executive/ Assistant Manager, Compensation

MINDSG Ltd; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

MINDSG Ltd in Singapore is seeking a Senior Executive/Assistant Manager, Performance and Rewards to drive performance management and support compensation across the organisation.

You will ensure accurate HRIS records, contribute to salary benchmarking, handle salary increments and bonuses, and collaborate with Finance for payroll and audits, while supporting surveys and analytics to strengthen our rewards framework.

Qualifications

• Degree in Business, Human Resources or Compensation and Benefits related.
• 3–5 years relevant Compensation, Performance and Rewards experience.
• Proficient in Excel; payroll knowledge advantageous.
• Good eye for detail and strong interpersonal skills.

Responsibilities

• Lead Performance Appraisal stages per framework.
• Develop communications on performance reviews and timelines.
• Coordinate Performance Ranking sessions with senior management.
• Maintain records of performance reviews in HRIS.
• Organise promotions and related communications.
• Support salary benchmarking exercises.
• Lead Excel simulations for Salary Increment activities and publish e-letters.
• Lead Excel simulations for Bonuses and publish e-letters.
• Handle ad-hoc compensation tasks (stipends, allowances).
• Assist in end-to-end Annual EOM budget prep.
• Assist payroll processing in HRIS and ensure timely salary payments.
• Support data/report generation for compensation/payroll audits.
• Track secondment invoices and government funding; liaise with Finance.
• Participate in salary and benefits surveys (MSF, NCSS, MOM, SNEF, Mercer).
• Develop payroll analytics dashboards to support projects.
• Communicate benefits, claims, retirement, re-employment, termination guidelines.
• Update compensation/payroll policies in handbook/SOPs.
• Collaborate to improve C&B/Payroll SOPs and HRIS.
• Support events like Long Service Award and influenza vaccination.
• Alternate with Benefits staff for Phantom Employee checks.

Skills

Excel (Intermediate+)

Payroll knowledge

Attention to detail

Interpersonal skills

Education

Degree in Business, Human Resources or Compensation and Benefits related.

Job description

About Us

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

About Us

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.
Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.
MINDS is today one of the largest charities in Singapore employing more than 1000 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.
These include schools, regional and commuity hubs, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Job Description

The Senior Executive/ Assistant Manager, Performance and Rewards is responsible for the execution of performance management programmes and support the implementation of compensation and benefits plans across MINDS.
He/ She is responsible to ensure that the performance and compensation records in MINDS HRIS are accurately maintain and that regulatory guidelines are adhered to""

Job Responsibilities

• Lead the various stages of Performance Appraisal in accordance with the Performance Management framework.
• Develop employee communications to inform employees about performance reviews and timelines.
• Prepare data analysis and support the coordination of Performance Ranking session with Senior Management.
• Maintain proper records of performance reviews and rating in HRIS.
• Organise Promotion ceremony and communications.
• Support salary benchmarking exercise.
• Support/ Lead the Excel simulation and execution of Salary Increment (Annual Increment, Structural Adjustment, Promotion & Emplacement), including drafting of papers for Management approval, uploading data in HRIS, as well as creation and uploading of e-letters.
• Support/ Lead the Excel simulation and execution of Bonuses (Mid and year End Variable bonus, Retention Bonus, Annual Wage Supplement, Performance Bonus) payment exercises, including drafting of papers for Management approval, uploading data in HRIS, as well as creation and uploading of e-letters.
• Simulate and execute ad-hoc Compensation-related tasks (eg, AHP stipend, ex-gratia service payment, allowances review, etc).
• Support in the end-to end process of preparing Annual EOM (Expense on Manpower) budget.
• Support in the preparation of payroll processing in HRIS and payroll checking; to ensure accurate and timely salary payment, including generating data and GL reports for payroll and funding purposes.
• Support in data/ report generation for internal and external Compensation/ Benefits/ Payroll audit, including tracking Key Management Personnel remuneration.
• Track and record secondment invoices as well as Government Funding (eg SEC, EEC, CTO). Liaise with Finance for record as needed.
• Participate in Salary and Benefits surveys conducted by Ministry of Social and Family Development (MSF), National Council of Social Service (NCSS), Ministry of Manpower (MOM), Singapore National Employers Federation (SNEF), Mercer, or other business consultant.
• Develop insightful presentation derived from payroll data analytics and HR metrics benchmarking using dashboards or data visualisation tools, in support of Compensation and Benefits projects.
• Communicate with employees on areas such as benefits and claims eligibility and administration, payroll matters, retirement, re-employment, and termination guidelines
• Update and maintain the compensatioin/ payroll policies in Employee Handbook/ Remuneration Policy, as well as internal SOPs.
• Work with Manager, HRIS and/or other stakeholders where necessary to improve C&B/ Payroll SOPs and HRIS functions.
• Support where needed in events/ activities like Long Service Award ceremony, flu vaccination exercise, etc
• Alternate with Benefits personnel to conduct Phantom Employee Check.

Qualification & Skills

Job Requirements

• Degree in Business, Human Resources or Compensation and Benefits related.
• At least 3-5 years relevant Compensation, Performance and Rewards experience
• Proficient in Excel (Intermediate Level and above)
• Advantage for those with payroll knowledge / experience
• Good eye for details, keen learner, and with good interpersonal skills