Senior Executive/Assistant Manager

National University Polyclinics; Singapore; Sur place; SGD 70 000 - 110 000; Plein temps

Résumé du poste

JurongHealth Campus seeks an experienced executive assistant to support the Chief Operating Officer with calendar management, board communications and complex scheduling. You will coordinate meetings, prepare materials, and oversee office operations to ensure seamless COO functionality.

The role requires a degree in business or marketing, 3+ years in executive support, and strong written and verbal communication.

Qualifications

• Degree in Business Administration, Marketing, or related disciplines.
• At least 3 years of relevant experience in executive support, office administration, marketing communications or project coordination.
• Experience supporting senior management or C-suite executives and in healthcare or public sector environments is advantageous.

Responsabilités

• Provide executive and administrative support to the COO, coordinating schedules, meetings and engagements.
• Support marketing communications through content development, collateral design and event coordination.
• Coordinate preparation of meeting materials and administrative support for the COO.
• Manage correspondence, records and filing systems for the COO Office.
• Compile and analyse information for COO’s review and decision-making.

Connaissances

Executive support

Office administration

Marketing communications

Project coordination

Stakeholder engagement

Communication skills

Formation

Bachelor’s degree in Business Administration/Marketing

Outils

Microsoft Office

Canva

Description du poste

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

Job Responsibilities:

The incumbent will provide executive and administrative support to the COO, coordinating schedules, meetings, stakeholder engagements and office operations to ensure the smooth functioning of the COO Office.

He/She will also support marketing communications initiatives through the development of communication materials, event organisation and project coordination, contributing to stakeholder engagement, clinical service growth and organisational objectives.

• Manage COO's schedule, meetings, stakeholder engagements and any other appointments.
• Coordinate the preparation of meeting materials and administrative support for COO.
• Manage correspondence, records and filing systems for COO Office.
• Compile, analyse and prepare information for COO's review and decision-making.
• Support marketing communications initiatives through content development, collateral design, event coordination and project support.

Requirements:

• Degree in Business Administration, Marketing, or related disciplines
• At least 3 years of relevant experience in executive support, office administration, marketing communications, project coordination or related functions
• Experience supporting senior management or C-suite executives and in healthcare or public sector environments will be advantageous
• Strong organisational and administrative skills
• Excellent written and verbal communication abilities
• Proficient in Microsoft Office applications; familiarity with Canva is an advantage
• Meticulous, resourceful and able to manage multiple priorities independently
• Interest in marketing communications and organisational projects

About us:

Ng Teng Fong General Hospital (NTFGH) and Jurong Community Hospital (JCH), collectively known as JurongHealth Campus, are members of the National University Health System (NUHS).

We centre our culture and mission around our patients and design our processes to bring satisfaction to our patients and their caregivers. Our staff enjoy an open, collaborative and fun working atmosphere that enables each individual to perform and maximise potential. We take pride in treating our staff as one big JurongHealth Campus family, where everyone works together in a passionate and supportive environment.