Executive Assistant (Clinical Operations)

JurongHealth Campus; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JurongHealth Campus is seeking an experienced administrator to provide leadership and operational oversight for inpatient operations and patient services across the campus. You will manage frontline teams, optimize workflows, and coordinate services to ensure safe, patient-centered care.

You will contribute to digital-enabled workflows, workforce transformation initiatives, and service improvement projects, working with nursing, clinical, corporate and support stakeholders to drive operational

Qualifications

• Requires GCE A-Level or Diploma or equivalent.
• Healthcare background is an added advantage.
• Must be proficient in English and possess good PC skills.
• Able to work on Saturdays when required.

Responsibilities

• Maintain HOD and Group Chief Director’s calendar to schedule and confirm appointments, meetings, and other engagements.
• Improve workflows and systems in the department office; design filing structures for clinical services or programmes.
• Provide administrative support for running the clinical services and programmes; prepare data for analysis and presentation.
• Prepare, organise and upload publicity & communication documents on intranet and websites; manage day-to-day clinical services & programmes.
• Coordinate meetings for senior management and support onboarding of staff as needed.

Skills

English proficiency

Microsoft Office

Administrative coordination

Education

GCE A-Level, Diploma or equivalent

Tools

Microsoft Office

Job description

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

Job Responsibilities

You will be responsible for providing leadership and operational oversight for inpatient operations and patient service functions across the campus. This includes the management of frontline operational teams, patient service workflows, service recovery, resource deployment and service coordination to ensure safe, efficient and patient-centred operations.

You will support the development and implementation of digital-enabled workflows, workforce transformation initiatives and service improvement projects to strengthen service delivery, manpower optimisation and operational responsiveness. You will work closely with nursing, clinical, corporate and support service stakeholders to drive operational excellence, productivity improvement, service transformation and patient experience outcomes.

You will be responsible for the following

Management of calendar schedule and provide administrative

• Maintain HOD and Group Chief Director’s calendar to schedule and confirm appointments, meetings, and other official Engagements.

Ensuring operational efficiency of department office

• Ensure operational efficiency of the department office. Constantly seek opportunities to improve workflows and systems in the office administration
• Designing the structure of filing systems for the department, clinical services or programme
• Provide administrative support the running of the clinical services & programme
• Collation, Organise and prepare data for analysis and presentation for clinical services and programme
• Prepare, organise and upload publicity & communication document in intranet and websites
• Management of clinical services and programmes day-to-day independently
• Process purchase orders and requisite forms for departmental purchases
• Preparation for meeting, including materials and attendees and recording of minutes
• Provide administrative support in assigning, printing of medical reports.

Manpower

• Support the Head of Orthopaedic Surgery and Hand & Reconstructive Microsurgery in the approval of claim and leave and ensure proper documentation.
• Support the department in the on-boarding process of doctors
• To publish the on-call roster in the intranet upon receipt from the doctors

Meeting arrangement and support

• Organization and coordinate the meetings for senior management

Education and Training

• To enable the departmental training and CME event to be conducted smoothly with the timely uploading of CME points
• Organise and coordinate the events (public forum and Workshop) independently with internal and external party. Answer queries about the event from sponsor, targeted audience and staff proficiently
• Support Associate Deans office with MBBS examinations

Other Assignments

• Undertake any other duties or assignments as directed by the Reporting Officer or Department

Requirements

• GCE “A” Level, Diploma or equivalent
• Healthcare background added advantage
• Must be proficient in English and possess good PC skills
• Able to work on Saturdays when required

About us

Ng Teng Fong General Hospital (NTFGH) and Jurong Community Hospital (JCH), collectively known as JurongHealth Campus, are members of the National University Health System (NUHS).

We centre our culture and mission around our patients and design our processes to bring satisfaction to our patients and their caregivers. Our staff enjoy an open, collaborative and fun working atmosphere that enables each individual to perform and maximise potential. We take pride in treating our staff as one big JurongHealth Campus family, where everyone works together in a passionate and supportive environment.

If you believe in our purpose of delivering “Incredible Care & Health, Together”, reach out to us today.