Senior Executive/Assistant Manager

Ng Teng Fong General Hospital; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ng Teng Fong General Hospital invites a skilled executive assistant to the COO to manage schedules, prepare materials, coordinate meetings, and handle communications across the organisation. This role supports marketing communications initiatives and project coordination to help grow clinical services and organisational objectives.

You will work closely with senior management in a public healthcare environment, requiring meticulous organisation, strong written and verbal communication, and

Qualifications

• Degree in Business Administration, Marketing or related disciplines.
• At least 3 years of executive support, office administration or related experience.
• Experience supporting senior management in healthcare or public sector is advantageous.
• Strong organisational and communication skills; proficiency in MS Office.

Responsibilities

• Provide executive and administrative support to the COO, coordinating schedules and meetings.
• Support marketing communications through content development and event coordination.
• Prepare meeting materials and provide project coordination support.
• Manage correspondence, records and filing for the COO Office.
• Analyse information and compile materials for COO's review and decisions.

Skills

Executive support

Office administration

Marketing communications

Project coordination

Stakeholder management

Education

Degree in Business Administration or Marketing

Tools

Microsoft Office

Canva

Job description

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

Job Responsibilities:

The incumbent will provide executive and administrative support to the COO, coordinating schedules, meetings, stakeholder engagements and office operations to ensure the smooth functioning of the COO Office.

He/She will also support marketing communications initiatives through the development of communication materials, event organisation and project coordination, contributing to stakeholder engagement, clinical service growth and organisational objectives.

• Manage COO's schedule, meetings, stakeholder engagements and any other appointments.
• Coordinate the preparation of meeting materials and administrative support for COO.
• Manage correspondence, records and filing systems for COO Office.
• Compile, analyse and prepare information for COO's review and decision-making.
• Support marketing communications initiatives through content development, collateral design, event coordination and project support.

Requirements:

• Degree in Business Administration, Marketing, or related disciplines
• At least 3 years of relevant experience in executive support, office administration, marketing communications, project coordination or related functions
• Experience supporting senior management or C-suite executives and in healthcare or public sector environments will be advantageous
• Strong organisational and administrative skills
• Excellent written and verbal communication abilities
• Proficient in Microsoft Office applications; familiarity with Canva is an advantage
• Meticulous, resourceful and able to manage multiple priorities independently
• Interest in marketing communications and organisational projects

About us:

Ng Teng Fong General Hospital (NTFGH) and Jurong Community Hospital (JCH), collectively known as JurongHealth Campus, are members of the National University Health System (NUHS).

We centre our culture and mission around our patients and design our processes to bring satisfaction to our patients and their caregivers. Our staff enjoy an open, collaborative and fun working atmosphere that enables each individual to perform and maximise potential. We take pride in treating our staff as one big JurongHealth Campus family, where everyone works together in a passionate and supportive environment.

If you believe in our purpose of delivering “Incredible Care & Health, Together”, reach out to us today.