Senior Executive Assistant / Executive Assistant / Associate Executive...

Ng Teng Fong General Hospital; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Ng Teng Fong General Hospital (NTFGH) is seeking an administrative support to assist infection control nurses in implementing programs and maintaining statistics, in a patient-centered NUHS environment. The role involves data entry, coordinating meetings, and liaising with families, volunteers and partner organisations.

The position requires strong organizational and communication abilities and offers opportunities to contribute to infection control practices across departments while supporting

Qualifications

• GCE ‘N’ or ‘O’ Level required.
• Proficient in Microsoft Office applications.

Responsibilities

• Schedules meetings and reserves room venues.
• Writes minutes for Infection Control Nurses and Infection Control Link Nurses meetings.
• Coordinates refreshment orders and liaises with kitchen services/caterer for meetings and events.
• Assists PPE training, mask fitting and Hand Hygiene audits for new hires.
• Disseminates circulars and memos and maintains files.
• Answers phone calls and conveys messages.
• Maintains Infection Control web pages on the intranet.
• Sends emails regarding mask fitting and infection control programmes.
• Takes charge of department logistics and supply orders.
• Inputs data and maintains confidential databases for IC programmes.
• Tracks and ensures documents requiring action are available for timely submission.
• Follows up with monthly statistics and other reports.
• Participates in hospital projects and workgroups to improve infection control.

Skills

Multitasking

Analytical skills

Organizational skills

Communication

Problem solving

Presentation skills

Negotiation

Interpersonal skills

Education

GCE 'N' or 'O' Level

Tools

Microsoft Office

Job description

At JurongHealth Campus, we believe that our patients are the focus of our work and we render the best care and service to them. We are changing the face of public healthcare and carving out new paths to improve our processes and services. We value our team’s contributions and ensure that our staff are competitively rewarded and supported.

Join us, where we place the value of every staff member and the care of every patient at the centre of all we do.

The Opportunity

The jobholder is responsible to provide administrative support to the infection control nurses in the implementation of infection control programs with the aim of providing a safe environment to prevent and control infection; he/she maintains infection control statistics and databases. He/she abides by NUHS core values, puts patients first, and works closely with partners including families, volunteers and organizations. Additional duties and responsibilities can be assigned to meet any changing conditions as appropriate.

Responsibilities

PRIMARY RESPONSIBILITIES AND DUTIES – 80%

• Schedules meetings and reserves room venues.
• Writes minutes for Infection Control Nurses (ICN) and Infection Control Link Nurses (ICLN) meetings.
• Coordinates refreshment orders; liaises with inhouse kitchen services/ external caterer for meetings and hospital events.
• Assists and conducts PPE training / mask fitting and Hand Hygiene audits for new hires.
• Disseminates circulars, memos, other information and maintains files.
• Answers phone calls, handles enquiries, conveys messages
• Maintains Infection Control’s web pages in the intranet.
• Sends emails to various departments regarding mask fitting exercises/infection control programmes.
• Takes charge of logistics; orders for department’s supply.
• Inputs data and maintains confidential databases for IC programmes.
• Tracks and ensures documents that require action are available for timely submission of responses.
• Follows up with monthly statistics and other reports.

SECONDARY RESPONSIBILITIES AND DUTIES – 20%

• Participates in hospital and infection control projects; including the logistics with relevant departments and staff.
• Participates in workgroup to improve infection control practices across Nursing departments.

Requirements

• GCE ‘N’ or ‘O’ Level
• Proficient in Microsoft Office applications.
• Ability to multi-task and work under tight timelines
• Good analytical and organization skills
• Excellent communication, problem solving, presentation, negotiation and interpersonal skill

About us:

Ng Teng Fong General Hospital (NTFGH) and Jurong Community Hospital (JCH), collectively known as JurongHealth Campus, are members of the National University Health System (NUHS).

We centre our culture and mission around our patients and design our processes to bring satisfaction to our patients and their caregivers. Our staff enjoy an open, collaborative and fun working atmosphere that enables each individual to perform and maximise potential. We take pride in treating our staff as one big JurongHealth Campus family, where everyone works together in a passionate and supportive environment.

If you believe in our purpose of delivering “Incredible Care & Health, Together”, reach out to us today.