Senior Executive (Admissions & Programme Operations)

ASIAN SCREEN INSTITUTE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ASIAN SCREEN INSTITUTE is seeking a highly disciplined Senior Executive responsible for data management, record-keeping, and admissions operations. The role emphasizes flawless student records, contract management, and secure certificate issuance, powered by advanced spreadsheet capabilities.

The position also covers programme operations, cross-functional coordination, and process-improvement initiatives to scale the institution’s diploma, degree classes, and short courses.

Qualifications

• Possess at least a Degree or equivalent.
• At least 3 years of working experience in related fields; prior audits are advantageous.

Responsibilities

• Meticulously process and audit student admissions applications and contracts to ensure zero errors.
• Maintain flawless accuracy and efficiency across the student database with real-time relevance.
• Administer and maintain accurate student contract change records.
• Generate, verify, and secure student certificates and transcripts using advanced spreadsheet tools.
• Administer and track student pass-related immigration matters.
• Ensure compliance with EduTrust guidelines and related regulations.
• Generate and maintain participant records and tracking databases for short courses.
• Coordinate robust programme operations for diploma, degree classes and short courses.
• Plan and coordinate student support services to deliver an exceptional experience.
• Lead industry engagement projects and career-related events from conception to completion.

Skills

Advanced spreadsheet mastery

Project management

Education

Degree or equivalent

Job description

We are looking for a highly disciplined, full-time Senior Executive who brings a meticulous approach and exceptionally efficient to data management and record-keeping. The ideal candidate ensures all administrative data is flawless, relevant, and secure while driving tasks to completion with high speed and accuracy. Beyond maintaining exceptional day-to-day accuracy, you must possess advanced spreadsheet mastery to analyze complex data and a forward-looking project management mindset focused on systems improvement and long-term scaling. By balancing microscopic precision with a big-picture perspective, lead cross-functional initiatives seamlessly, and champion continuous process improvements. Prior experience in student records management, student admissions, and internal audit is a strong advantage. Working experience in EduTrust-certified institutions is a plus but not mandatory.

Responsibilities (Admissions, Certification & Record Keeping) include:

• Meticulously process and audit student admissions applications and student contracts to ensure zero errors.
• Maintain flawless accuracy and efficiency across the student database, ensuring real-time relevance of all records.
• Administer and maintain robust and accurate student contract change records.
• Leverage advanced spreadsheet tools to generate, verify, and secure student certificates and academic transcripts (including short courses).
• Administer and track all student pass-related immigration matters
• Ensure strict compliance with school policies, EduTrust guidelines, and related regulatory compliance requirements.
• Generate and maintain accurate participant records and tracking databases for short courses.

Other Supporting Responsibilities (Programme Operations) include:

• Project manage and coordinate robust programme operations for the smooth running of diploma, degree classes and short courses.
• Analyse, plan and coordinate student support services efficiently to deliver an exceptional, engaging student experience.
• Lead and execute industry engagement projects and career-related events from conception to completion using proven project management methodologies.

Requirements:

• Possess at least a Degree or equivalent
• At least 3 Years of working experience in related fields. Prior experience in internal audits or compliance audits is highly preferred and will be a strong advantage

Core Attributes:

• Exceptionally meticulous
• Effective
• Highly disciplined
• Proactive problem-solver
• High ethical integrity, and
• A clear, concise communicator

Required skills:

• Advanced spreadsheet mastery (complex formulas, data analysis, and advanced reporting tools) is strictly required
• Project management skills (demonstrated ability to manage timelines, coordinate cross-functional tasks, and execute operational projects efficiently) is a strong advantage