SENIOR EXECUTIVE, ADMIN - DIGITAL SERVICES & TECHNOLOGY OFFICE

Public Service Division; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Public Service Division seeks a Senior Executive, Admin for the Digital Services & Technology Office on a 2-year contract. You will oversee asset management, procurement, and admin processes while collaborating with Finance and other agencies.

The role focuses on asset verification, bi-annual disposals, and data collation, with opportunities to streamline operations and contribute to team performance.

Qualifications

• Experience in fixed assets management and annual physical verification.
• Admin and procurement experience in Schools / Admin Departments in Institutes of Higher Learning is an advantage.
• Meticulous with strong admin skills, able to multi-task and complete tasks with urgency.
• Good spoken and written English and communication skills.
• Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive.
• IT-savvy with a drive for automation and continuous improvement.

Responsibilities

• Manage Assets per FIN policies; conduct annual physical verification and asset disposal.
• Lead the annual Asset Physical Verification Exercise.
• Review and oversee bi-annual asset disposal exercises.
• Manage procurement approval for AOR, QAA, SVP and related processes.
• Maintain Master Procurement Records/CC Portal; handle SVP email-in and PO details.
• Assist with data collation for internal/external returns to Finance and agencies.
• Review and implement improvements to internal procurement and admin processes.
• Assist with general office administration as Covering Officer during absences.

Skills

Team player

Initiative

Multitasking

English communication

AI tools awareness

Tools

MS Office (Excel, Word, Outlook)

SharePoint

OneDrive

Job description

[What the role is]

This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

• Manage Assets in accordance with FIN's policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system
• Lead the annual Asset Physical Verification Exercise.
• Review and oversee the bi-annual asset disposal exercises.
• Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP)
• Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details
• Assist with collation of data for internal and external returns to Finance Office and other government agencies.
• Review and implement improvement to internal procurement and administrative processes
• Assist with General Office Administration as a Covering Officer during colleague's absence.

[What we are looking for]

• Experience in fixed assets management and annual physical verification exercise
• Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage
• Effective team player who can collaborate and complete tasks efficiently as a team
• Initiative to work on improvements to own job areas as well as contribute actively to the Team’s overall performance
• Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency
• Good spoken and written English and communication skills is a must
• Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive
• IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency
• Proficiency in the use of AI tools is a plus
• Able to work with different stakeholders within Department especially with Finance Office.
• Eager to learn and grow with Digital Services & Technology Office