Senior CSPO – Workplace Enablement & Operations

A*STAR Research; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A*STAR Research in Singapore is seeking a Senior Associate to support Workplace Enablement initiatives and manage Corporate Administration functions to ensure the effective delivery of operational and administrative services across A*STAR.

You will coordinate workplace improvements, engage internal stakeholders, and oversee travel, hotel, insurance, and season parking, along with secretarial support as part of a broad operations team.

Responsibilities

• Workplace Enablement
• Workplace Improvement & Programme Delivery
• Support planning, coordination, and implementation of workplace improvement initiatives across office and shared spaces
• Assist in identifying opportunities to enhance workplace functionality, presentation, and user experience
• Coordinate project activities, timelines, deliverables, and stakeholder requirements for workplace enhancement projects
• Support pilot initiatives and workplace improvement programmes from implementation through operational handover
• Stakeholder Engagement & Communications
• Engage internal stakeholders, service providers, and business units to support workplace initiatives and operational improvements
• Coordinate workplace communications, awareness campaigns, and engagement activities
• Support the development of communication materials, presentations, briefing notes, and management updates
• Assist in maintaining Workplace Enablement communication platforms and information repositories
• Vendor & Administrative Coordination
• Coordinate with service providers and vendors to support project implementation and workplace activities
• Support procurement and administrative processes related to workplace improvement projects
• Knowledge Management & Continuous Improvement
• Support the development and maintenance of workplace standards, guidebooks, typologies and operational frameworks
• Capture lessons learnt, project insights and best practices to build reusable organisational knowledge and reduce reinvention across projects
• Maintain workplace knowledge repositories, templates, specifications and reference materials to support consistent project delivery and decision-making
• Corporate Administration
• Gift Declaration Management
• Administer and coordinate the gift declaration process in accordance with A*STAR's prevailing policies and guidelines
• Maintain gift declaration records and registers, including monitoring submissions and following up on outstanding matters
• Respond to enquiries and facilitate the necessary approvals and documentation
• Travel Management
• Support the administration and management of corporate travel arrangements and contracts with appointed travel agents
• Liaise with appointed travel agents and internal stakeholders on travel-related enquiries, booking issues and other operational matters
• Administer and maintain records of staff air miles declarations, including coordinating submissions and following up on outstanding matters in accordance with prevailing policies and guidelines
• Support travel management tender exercises, contract renewals and extensions, including coordination of relevant documentation and procurement requirements
• Coordinate travel agents' performance reviews and follow up on service-related feedback and issues, where required
• Hotel Management
• Support the administration of corporate hotel arrangements and contracts
• Coordinate with appointed hotels and internal stakeholders on operational matters and enquiries
• Assist with contract renewals, tender exercises and related administrative processes
• Insurance Management
• Coordinate with the appointed insurance broker and internal stakeholders on insurance-related matters, including policy administration, renewals and claims enquiries
• Support annual insurance renewal and asset declaration exercises, including consolidation of information from relevant stakeholders
• Maintain insurance-related records and facilitate follow-ups on outstanding matters
• Season Parking Management
• Administer and coordinate season parking arrangements, including applications, renewals, cancellations and related enquiries
• Liaise with relevant stakeholders and service providers on season parking matters
• Maintain parking records and follow up on operational issues as required
• Personal Assistant and Administrative Support
• Provide secretarial and administrative support, including calendar management, scheduling of meetings and coordination of appointments
• Assist with meeting arrangements, correspondence and other administrative matters as required
• Corporate Administration

Job description

A*STAR Research in Singapore is seeking a Senior Associate to support Workplace Enablement initiatives and manage Corporate Administration functions to ensure the effective delivery of operational and administrative services across A*STAR.

You will coordinate workplace improvements, engage internal stakeholders, and oversee travel, hotel, insurance, and season parking, along with secretarial support as part of a broad operations team.