Senior Associate, Programme & Executive Support (Maternity Cover)

SUTD (Singapore University of Technology & Design); Singapore; On-site; SGD 47,000 - 73,000; Full time

Job summary

SUTD (Singapore University of Technology & Design) seeks a Senior Associate for the Office of Strategic Planning on a 5-month maternity cover. The role provides executive support to the Chief Strategy and Design AI Officer, handling calendar management, correspondence, and follow-up actions, while coordinating Design AI workshops and related programmes.

The successful candidate will coordinate trainer arrangements, liaise with staff, students, government agencies, industry partners, and

Qualifications

• Possess at least a Degree certificate.
• At least 3 years of experience in programme coordination, executive support, stakeholder engagement, events or project administration; experience in higher education, government, innovation or corporate environments is advantageous.
• Strong organisation, communication, stakeholder-management, facilitation and follow-through skills; able to manage confidential information and multiple deadlines.
• Proficient with Microsoft Word, Excel, PowerPoint and Teams; proactive, detail-oriented and keen to work in an education and innovation setting.

Responsibilities

• Provide executive support as personal assistant to the Chief Strategy and Design AI Officer, managing meeting scheduling, correspondence and follow-up actions.
• Coordinate and support the Design AI workshops and programmes.
• Manage trainer/facilitator arrangements, venues, materials, observers and workshop logistics (where needed).
• Liaise with internal teams, faculty, students, government agencies, industry partners, and community organisations on meetings, visits and collaborations.
• Support Design AI and community-impact projects.
• Coordinate Design AI Fab Lab requirements, including formal visits, laptop loans, visitor access, facilities, IT and operational arrangements.
• Maintain follow-up actions, and ensure proper handover of ongoing work at the end of the appointment.
• Provide ad-hoc support and undertake other reasonable duties as required to ensure continuity of Office of Strategic Planning during the cover period.

Skills

Executive support

Calendar management

Stakeholder management

Communication

Facilitation

Education

Degree certificate

Tools

MS Word

Excel

PowerPoint

Teams

Job description

Senior Associate, Office of Strategic Planning (Maternity Cover)

This role is a 5-month temporary maternity cover.

About The Role

The selected candidate will primarily provide personal assistance and administrative support to the Chief Strategy and Design AI Officer, including calendar management, meeting coordination, correspondence and follow-up actions. He/She will also support the coordination of Design·AI workshops, programmes, stakeholder engagements and related operational activities. The ideal candidate will be someone who is well-organised and a clear communicator, comfortable working with staff, students, industry partners and government agencies.

What You Will Do

• Provide executive support as personal assistant (PA) to the Chief Strategy and Design AI Officer, managing meeting scheduling, correspondence and follow-up actions.

• Coordinate and support the Design AI workshops and programmes.

• Manage trainer/facilitator arrangements, venues, materials, observers and workshop logistics (where needed).

• Liaise with internal teams, faculty, students, government agencies, industry partners, and community organisations on meetings, visits and collaborations.

• Support Design AI and community-impact projects.

• Coordinate Design AI Fab Lab requirements, including formal visits, laptop loans, visitor access, facilities, IT and operational arrangements.

• Maintain follow-up actions, and ensure proper handover of ongoing work at the end of the appointment.

• Provide ad-hoc support and undertake other reasonable duties as required to ensure continuity of Office of Strategic Planning during the cover period.

Key Deliverables

• Smooth coordination of scheduled Design AI workshops, programmes and stakeholder engagements.

• Timely management of the Chief Strategy and Design AI Officer’s meetings, follow-up actions and external engagements.

• Continued support for student demonstrations, community-impact projects and Design AI Fab Lab facilities, equipment and visitor access kept in good operational order.

• Effective liaison and positive working relationships maintained with internal teams, faculty, students, government agencies, industry partners, and community organisations.

• A complete, well-documented handover of workstreams, contacts, documents and follow-up actions at the end of the cover period.

Who We Are Looking For

• Possess at least a Degree certificate.

• At least 3 years of experience in programme coordination, executive support, stakeholder engagement, events or project administration; experience in higher education, government, innovation or corporate environments is advantageous.

• Strong organisation, communication, stakeholder-management, facilitation and follow-through skills; able to manage confidential information and multiple deadlines.

• Confident with Microsoft Word, Excel, PowerPoint and Teams; proactive, detail-oriented and keen to work in an education and innovation setting.