Senior Assistant, Administration (2-years Contract)

CapitaLand Commercial Management Pte Ltd; Singapore; On-site; SGD 4,500 - 6,500; Full time

Benefits offered by this job

Comprehensive medical coverage

Training and development opportunities

Subsidised rates at Ascott serviced居民?

Subsidised rates at Ascott servicedRés

Job summary

CapitaLand Commercial Management is seeking a capable administrator to join the Commercial Operations team. You will support site administration, process invoices to tenants, coordinate with Finance on procurement, and handle tenancy records and car park operations.

The role requires proactive multitasking and strong MS Office skills in a busy property management environment. As part of the Commercial Operations team reporting to the Manager, Property Management, you will contribute to effective

Qualifications

• Minimum GCE O level with 3–5 years of related experience.
• Proactive and able to multi-task with minimum supervision.
• Proficient in MS Office.
• Systematic with good organizational skills and enjoy interacting with people.

Responsibilities

• General administration and provide administrative support to the site team, such as e-filing of documents.
• Record and update staff leave.
• Handle petty cash float.
• Prepare and distribute invoices to tenants.
• Liaise with Finance on procurement, arrears, banks and payments.
• Assist with stationery and pantry refreshment.
• Ensure cheques and cash collections are banked promptly.
• Perform SAP & Simplicity functions like accruals and GRs for term contracts and ad-hoc purchase orders.
• Update tenants’ records and compile service charges forms for tenants.
• Coordinate car park operations and manage parking sales and refunds via JustPark system.

Job description

About Us

Headquartered and listed in Singapore in 2021, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 5 November 2025, CLI had S$120 billion of funds under management. CLI holds stakes in eight listed real estate investment trusts and a suite of private real asset vehicles that invest in demographics, disruption and digitalisation-theme strategies. Its diversified real asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self-storage, data centres and private credit.

Job Description

You will be part of the Commercial Operations team and reporting to the Manager, Property Management.

Job Responsibilities

• General Administration Provide administrative support to the site team as assigned such as e-filing of documents
• Responsible for recording and updating staff leave
• Responsible for the petty cash float
• Prepare and distribute invoices to tenants
• Liaise closely with Finance department on matters relating to procurement, arrears management, banks and payment
• Requisite stationery and pantry refreshment
• Ensure that cheques and cash collections (if any) are banked in promptly
• Perform required functions in SAP & Simplicity like accrual, perform good receipts for term contracts and ad-hoc purchase orders, non-rental revenue items billing.
• Tenancy Matters Update tenants’ records to the buildings as assigned
• Compile and submit additional charges form for services rendered to tenants
• Carpark Operations Coordinate complimentary parking or reservation of parking lots for VIPs
• Manage Season and hourly parking sales, revenue collection and refunds through JustPark system
• Ensure prompt and effective car park operation and compliance with car park SOPs
• Others Attend enquiries/ complaints from tenants and general public at buildings as assigned and ensure prompt follow up
• Any other duties as and when assigned

Job Requirements

• Minimum GCE 'O' level with 3 to 5 years of related experience
• Proactive and able to multi-task with minimum supervision
• Proficient in MS office
• Systematic with good organizational skills and enjoy interacting with people

Benefits

• Comprehensive medical coverage
• Training and development opportunities
• Subsidised rates at Ascott serviced residences

At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

Only shortlisted candidates will be notified.

At CapitaLand, we believe the success of our talent strategy goes beyond just recruiting the right talent. We strive to help our people grow, recognise their talents and hard work, rewarding them for their efforts and achievements.

About CapitaLand Group

CapitaLand Group (CapitaLand) is one of Asia's largest diversified real estate groups. Headquartered in Singapore, CapitaLand's portfolio focuses on real asset management and real estate development, spanning across 270 cities in 45 countries. Within its ecosystem, CapitaLand has developed an integrated suite of real asset management, real estate development, and operating capabilities that supports its businesses in building core competencies across the value chain. With this full range of capabilities, CapitaLand can optimise the strategies of its listed real estate investment management business CapitaLand Investment, and its privately held property development arm CapitaLand Development; to drive competitive advantage for its businesses. CapitaLand places sustainability at the core of what it does. As a responsible real estate company, CapitaLand contributes to the environmental and social well-being of the communities where it operates, as it delivers long-term economic value to its stakeholders.