Senior Administrative Assistant / Administrative Assistant, Singapore (2-Years Contract)

CapitaLand; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

Comprehensive medical coverage

Training and development opportunities

Subsidised rates at Ascott serviced up

Staff volunteerism

Wellness programmes

Job summary

CapitaLand is seeking an administrative support professional to assist the Operations team in maintaining efficient, up-to-date records and processes. The role involves sourcing and purchasing, invoicing, data entry and coordinating paperwork for meters and M&E services.

You will also help with documentation for renovations and tenant correspondences, plus general administrative tasks. A Diploma in Business Studies or equivalent and strong English and Microsoft Office skills are required.

Qualifications

• Diploma in Business Studies or equivalent.
• Good communications and interpersonal skills.
• Good command of spoken and written English.
• Proficient in Microsoft Office.
• Systematic, organized and meticulous.
• Proactive mindset with integrity and dependability.

Responsibilities

• Provide administrative support to the Operations team to ensure the department is effective and updated.
• Carry out sourcing and purchasing duties.
• Prepare invoices, data entry and submission of regular reports.
• Coordinate paperwork for meter reading, carpark systems, M&E services and other processes.
• Assist in documentation for renovation works and reinstatement cases.
• Assist in dealings and correspondences with tenants.
• Perform general administrative and clerical duties.

Skills

Communication skills

Interpersonal skills

English proficiency

Organized

Proactive mindset

Education

Diploma in Business Studies

Tools

Microsoft Office

Job description

About Us

Headquartered and listed in Singapore in 2021, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold. As at 5 November 2025, CLI had S$120 billion of funds under management. CLI holds stakes in eight listed real estate investment trusts and a suite of private real asset vehicles that invest in demographics, disruption and digitalisation-theme strategies. Its diversified real asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self-storage, data centres and private credit.

Job Description

Responsibilities:

• To provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated and accurate manner
• To carry out sourcing and purchasing duties
• To prepare invoices, data key-in and submission of regularly scheduled reports
• To coordinate paper work relating to meter reading, carpark system, M&E services and other operational processes
• To assist in the documentation for handling of renovation works and reinstatement cases
• To assist in the dealings and correspondences with tenants
• To perform general administrative and clerical duties

Requirements:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous
• Possesses a proactive mindset with high integrity and dependability

Benefits

• Comprehensive medical coverage
• Training and development opportunities
• Subsidised rates at Ascott serviced residences
• Strong advocate of staff volunteerism
• Wellness programmes

Closing Statement:

At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

Only shortlisted candidates will be notified.