Senior Admin & Purchasing Coordinator

JOBER PTE LTD; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

JOBER PTE LTD seeks a capable Purchasing & Administrative Support staff in Singapore. You will prepare and process purchase orders, coordinate procurement for materials and equipment, and track delivery schedules for local and overseas shipments.

You will liaise with warehousing for receipts and ensure proper documentation, while resolving issues with vendors and users. You will also handle admin tasks, stock takes, invoices matching, and support across departments in a fast-paced environment.

Qualifications

• Minimum GCE 'O' Level or equivalent; diploma preferred.

Responsibilities

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.
• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office

English & Mandarin proficiency

Education

O level or diploma preferred

Tools

Microsoft Office Suite

Job description

JOBER PTE LTD seeks a capable Purchasing & Administrative Support staff in Singapore. You will prepare and process purchase orders, coordinate procurement for materials and equipment, and track delivery schedules for local and overseas shipments.

You will liaise with warehousing for receipts and ensure proper documentation, while resolving issues with vendors and users. You will also handle admin tasks, stock takes, invoices matching, and support across departments in a fast-paced environment.