Senior / Accounts Executive

XCL WORLD ACADEMY PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

XCL World Academy is seeking a Senior/Accounts Executive to support the accounts department in Singapore. You will maintain accurate records, reconcile accounts, and ensure compliance with audit standards. The role focuses on invoicing, AR collection, and monthly and yearly closing activities.

The ideal candidate has a Finance-related degree, strong Excel skills, and familiarity with NetSuite and other ERP systems. Prior experience with school invoicing and local tax rules is a plus.

Qualifications

• Diploma or bachelor’s degree in Finance or related field.
• Knowledge of FRS 115 and Singapore tax rules.
• Proficient in MS Excel (pivot, VLOOKUP) and accounting software.

Responsibilities

• Ensure on-time and accurate invoicing for school fees.
• Perform weekly bank reconciliations and maintain AR records.
• Reconcile student numbers with class lists and update concessions.
• Analyse revenue/costing and post month-end adjustments.
• Assist with GST, corporate tax, and year-end audits.

Skills

Excel (Pivot & VLOOKUP)

Financial reporting

Attention to detail

Communication

Independence

Education

Diploma / Bachelor's in Finance

Tools

NetSuite

Phoenix

Microsoft Dynamics

ISAMS

ManageBac

OpenApply

Job description

XCL World Academy is seeking to recruit a professional Senior/ Accounts Executive.

This position will support the accounts department and maintain accurate records and reconciliation of all accounts to ensure compliance with internal and external audit processes. Bookkeeping for XCL World Academy (Singapore) and with specific focus on:

Main Responsibilities

Ensure invoicing is on time and accurate for all the fees of the school as per invoicing timeline and student contract.

• Issue receipts for fees collected via cash/bank transfer/cheque and to deposit the fees collected.
• Bank reconciliation on a weekly basis.
• Managing of student management, late joiners, posting of concession, charging of other fee charges and maintaining master file for student invoices.
• Analyse Revenue and costing for other incomes for each month end and reviewing concession posting.
• Knowledge of FRS 115 Revenue recognition and ensuring our income recognition is harmonised with the standards.
• Analyse month end revenue entries identifying any discrepancies.
• Reconciliation of student numbers with class student list on a weekly basis and updating of student concession.
• Assist in compliance with CPE Requirements in consultation with Registrar department for fee refund and other information.
• Monitor and collect receivables by contacting parents/company via telephone, email, and mail.
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Identifying fees outstanding before they become overdue and suggesting any corrective action before it becomes default in payment.
• Identifying the progress made on collections, recording information on sequence of events from first contact to latest outreach or up to date records.

Monthly/Yearly Responsibilities

• Process overseas/local suppliers' vendor bills/payment and prepare journal entries for accurals and other adjustment.
• Preparation and submission of monthly XCL HQ Reports.
• Preparation and Maintenance of schedule for P&L and Balance sheet GL Account as part of Month end process.
• Assist with GL month-end closing journals and ensure accuracy.
• Preparation of GST file.
• Support in corporate tax and withholding tax filing.
• Assisting in internal and statutory year end audits.
• Initiate effort and energy beyond the typical workday, where the tasks require additional commitment.
• Support line manager in year-end budget and other ad-hoc activities.
• Perform other duties as requested by direct & dotted reporting line managers / supervisors.
• Help in implementing / improving any process and procedures.

Position Requirement

• Diploma / bachelor's degree in Finance related field is required.
• Technical skills as required for data entry and participate weekly meetings.
• Understanding Latest Changes in Financial Reporting Standards FRS 115 and Singapore Tax Rules and implication for company.
• Late sitting whenever required to complete Time Sensitive task.
• Proficient in using Microsoft Excel with a specific focus on pivot, Vlook up & Sum and, experience with formatting summary reports, Phoenix Microsoft Dynamics, and Oracle NetSuite. (Experience with NetSuite Accounting software would be an advantage).
• Prior experience in using ISAMS, Managebac & Open Apply would be an advantage.
• Excellent communication skills in English (verbal and written).
• Strong character and integrity with the ability to work independently as well as in team, time management, attention to detail.
• Positive mindset and excellent interpersonal and communication skills to liaise with other departments on regular basis.

Important note: The School's HR team will connect directly with successful candidates and XCL World Academy does not require candidates to make any form of payment during the recruitment process.

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others. We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.