Secretary / Receptionist

Fleet Management Limited; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

Fleet Management Limited in Singapore is seeking a capable secretary/receptionist to provide administrative and office support to the Singapore office, delivering excellent client service to our clients and guests via phone or in-person interactions.

This role requires 1–2 years of secretarial/receptionist/office administration experience, a degree, and proficiency in Microsoft Office; you will handle reception duties, procurement, facilities maintenance, and support office events and activities.

Qualifications

• 1–2 years secretarial/receptionist/office administration experience.
• Some events/facilities management experience is preferred.
• Degree holder.
• Proficient in Microsoft Office (PowerPoint and Excel) and Outlook 365.

Responsibilities

• Provide administrative and secretarial support as assigned by the country Director.
• Provide receptionist duties via phone and in person, greet clients and manage mail/postal deliveries.
• Ensure office tidiness, procure supplies, and maintain printers/copiers and facilities.
• Support office events and perform ad hoc duties as assigned.

Skills

Secretarial experience

Receptionist experience

Office administration

Education

Bachelor degree

Tools

Microsoft Office

Outlook 365

Job description

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

Reporting to the Director – Country head, the responsibilities of this position include providing secretarial/administrative and office support to the Singapore office, and excellent customer service to our clients/guest via phone or in-person interactions.

Key Roles and Responsibilities

• Provide administrative and secretarial support as assigned by the country Director. This includes prompt follow up on claims, data collation and analysis, relevant documentation and filing, coordination of Director’s engagement with internal/external stakeholders, preparation of reports and presentation materials for business presentation
• Provide exceptional service as a receptionist via phone calls to resolve inquiries or promptly refer to the appropriate department for action, welcome clients/guests at our office premise, monitor visitor access and security, and responsible for mails/postal and delivery matters
• Responsible for ensuring the office tidiness/cleanliness, procurement of office/pantry supplies and timely replacements/maintenance of the printers/copiers, management of the office facilities and telco matters
• Support all office events and perform other ad hoc duties as assigned

Relationship

• EXTERNAL: Clients and guests/ Office building facilities management/ Vendors, suppliers, courier

Job Experience, Functional Knowledge and Qualifications

• 1 – 2 years secretarial/receptionist/office administration experience
• Some events/facilities management experience is preferred
• Degree holder
• Proficient in Microsoft office (specifically in powerpoint and excel) and outlook 365

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.