Secretary (Personal Assistant)

ALLEN & GLEDHILL LLP; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Allen & Gledhill LLP is seeking a proactive Personal Assistant to support senior executives and the wider team in Singapore. The role focuses on finance-related tasks, calendar management, travel coordination, and professional communication.

You will draft and organize reports and presentations, handle confidential information with discretion, and coordinate meetings, agendas, and minutes. Strong MS Office skills and the ability to multitask are essential.

Qualifications

• Diploma or Bachelor's degree in any discipline.
• Past experience as a Personal Assistant preferred.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency in MS Office Suite and familiarity with finance tools.
• Ability to work independently, prioritize tasks, and meet deadlines.

Responsibilities

• Assist with finance-related tasks including preparing expense reports, tracking budgets, and supporting financial record-keeping.
• Draft, edit, and organize reports, presentations, and official communications.
• Provide administrative support by managing calendars, scheduling meetings, coordinating travel, and handling correspondence.
• Coordinate meetings by preparing agendas, taking minutes, and following up on action items. Maintain databases, update records, and ensure accuracy of financial and administrative information.
• Manage sensitive information with professionalism and discretion.
• Communicate effectively with internal teams, external partners, and service providers.
• Demonstrate adaptability and resourcefulness in responding to changing priorities.

Skills

Organizational skills

Communication skills

Problem-solving

MS Office

Finance tools familiarity

Education

Diploma or Bachelor’s degree in any discipline

Tools

MS Office Suite

Job description

An award-winning full-service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions. We have positions for highly motivated and committed individuals to join our Firm:

Job Responsibilities:

• Assist with finance-related tasks including preparing expense reports, tracking budgets, and supporting financial record-keeping.
• Draft, edit, and organize reports, presentations, and official communications.
• Provide administrative support by managing calendars, scheduling meetings, coordinating travel, and handling correspondence.
• Coordinate meetings by preparing agendas, taking minutes, and following up on action items. Maintain databases, update records, and ensure accuracy of financial and administrative information.
• Manage sensitive information with professionalism and discretion.
• Communicate effectively with internal teams, external partners, and service providers.
• Demonstrate adaptability and resourcefulness in responding to changing priorities.

Job requirements:

• Diploma or Bachelor’s degree in any discipline.
• Past experience as a Personal Assistant would be preferred.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency in MS Office Suite and familiarity with finance tools or software.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.

We regret to inform that only shortlisted candidates will be notified.