School Procurement Executive #ESY

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a Procurement Operations professional to manage purchase requests, review requisitions, process POs, and coordinate with suppliers to confirm order details.

You will execute Goods Received Notes in SAP, track progress of orders, and respond to inquiries about status or changes. Additional duties include sourcing, vendor management, and administration.

This role supports school activities and may involve other duties as assigned.

Responsibilities

• Manage purchase requests from stakeholders and review Purchase Requisitions for accuracy and specifications.
• Process Purchase Orders (POs) and liaise with suppliers and requestors to confirm order details.
• Execute Goods Received Notes (GRN) in the SAP system upon delivery.
• Track the status of requisitions, contracts, and orders to ensure timely delivery.
• Respond to inquiries regarding order status, changes, or cancellations.
• Assist in sourcing new goods locally and overseas for items not supplied by regular principals/suppliers.
• Coordinate air and sea freight arrangements, liaising with forwarders on services and cost efficiency.
• Verify incoming shipments against orders to ensure quantity and quality specifications are met.
• Liaise with vendors to obtain accurate supporting documents for new vendor creation in SAP.
• Ensure all purchasing activities comply with mandated company policies and approval guidelines.
• Liaise with the Central Purchasing Department (CPD) if required.
• Maintain accurate purchasing files, reports, and up-to-date price lists.
• Assist in the month‑end and year‑end procurement closing activities, including reconciliation with Accounts Payable.
• Credit card reconciliation with Accounts Payable for the online order transactions.
• Support school activities when required.
• Perform any other duties as assigned by the Reporting Officer/Senior Management.

Job description

Procurement Operations

• Manage purchase requests from stakeholders and review Purchase Requisitions for accuracy and specifications.
• Process Purchase Orders (POs) and liaise with suppliers and requestors to confirm order details.
• Execute Goods Received Notes (GRN) in the SAP system upon delivery.
• Track the status of requisitions, contracts, and orders to ensure timely delivery.
• Respond to inquiries regarding order status, changes, or cancellations.

Sourcing & Logistics

• Assist in sourcing new goods locally and overseas for items not supplied by regular principals/suppliers.
• Coordinate air and sea freight arrangements, liaising with forwarders on services and cost efficiency.
• Verify incoming shipments against orders to ensure quantity and quality specifications are met.

Vendor Management & Compliance

• Liaise with vendors to obtain accurate supporting documents for new vendor creation in SAP.
• Ensure all purchasing activities comply with mandated company policies and approval guidelines.
• Liaise with the Central Purchasing Department (CPD) if required.

Administration & Reporting

• Maintain accurate purchasing files, reports, and up-to-date price lists.
• Assist in the month‑end and year‑end procurement closing activities, including reconciliation with Accounts Payable.
• Credit card reconciliation with Accounts Payable for the online order transactions.

Other Duties

• Support school activities when required.
• Perform any other duties as assigned by the Reporting Officer/Senior Management.