Procurement Coordinator

SUCAN PTE. LTD.; Singapore; On-site; SGD 46,872 - 69,192; Full time

Job summary

SUCAN PTE. LTD. is seeking an ERP System Operation & Document Entry professional to manage purchase requisitions, create and adjust POs, and reconcile goods receipts with orders in the ERP system.

The role also involves cross-functional collaboration with accounting to ensure accurate three-way matching and supplier development. Strong data entry and process discipline are essential.

Qualifications

• Review PRs and verify budgets and inventory in ERP before converting to POs.
• Accurately input description, price, delivery date and Incoterms into ERP.
• Execute PO revisions in ERP when dates or prices change.
• Coordinate GR vs PO for receipts and quantities in ERP.

Responsibilities

• Review PRs and budget checks before PO conversion.
• Process PO creation, data entry, and revisions as needed.
• Ensure GR and PO reconciliation with warehouse.
• Coordinate three-way matching (PO, GR, Invoice) for payments.

Skills

ERP system proficiency

Purchase order processing

Data entry accuracy

Supplier management

Negotiation skills

Tools

ERP software

Job description

ERP System Operation & Document Entry

• PR Review & Conversion: Review internal purchase requisitions (PR) and verify budgets and inventory in ERP before converting to purchase orders.
• PO Creation & Data Entry: Input details including description, specification, price, delivery date, and Incoterms accurately into the ERP system.
• PO Change Order Processing: Execute purchase order revisions (PO Revision) in ERP when delivery dates change or prices are adjusted.
• GR & PO Reconciliation: Coordinate with warehouse personnel for receiving and verify items and quantities between goods receipts (GR) and POs in ERP.

Internal Cross-Functional Communication & Coordination

• Collaborate with accounting and finance to conduct three-way matching (PO, GR, and Invoice) in ERP for payment processing and reconciliation.

Supplier Management & Development

• Source and develop potential suppliers that meet the company's quality standards.
• Conduct supplier sourcing, price comparison, negotiation, and contract management.
• Execute annual supplier evaluations and performance reviews to maintain strong partnerships.

Procurement Execution & Tracking

• Issue purchase orders based on requirements and closely monitor delivery schedules.
• Handle expediting and contingencies such as shipment delays, quality non-conformance, or product returns.
• Manage goods receipt inspection and process related shipping documents.

Administration & System Maintenance

• Maintain and update Master Data in ERP (e.g., supplier master files, item pricing, and safety stock levels).
• Handle logistics and administrative tasks including import/export customs clearance and shipment arrangements.