School Front Desk & Admin Operations Assistant

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

V-SWIFT PTE. LTD. in Singapore is seeking a proactive Front Office Operations and Administrative Support role. You will handle visitor interactions, manage calls, and maintain a welcoming desk presence while supporting daily admin tasks and school events.

The role also includes event support during examinations and special events, as well as assisting school leadership with additional duties. Strong communication and multitasking abilities are essential for success in this position.

Qualifications

• Pleasant personality and willingness to learn.
• Team player, organised and able to multi-task and prioritise daily tasks using today’s office technologies and computer applications.
• Preferably have GCE O-Levels or with relevant administrative working experience.
• Good interpersonal and communication skills, able to work effectively with multiple stakeholders and proficient in commonly used office productivity applications.

Responsibilities

• Handle all visitor interactions professionally at the front desk, including student care, parent enquiries, and vendor management.
• Manage incoming calls and correspondence while maintaining a welcoming front desk presence.
• Process daily administrative tasks including mail handling, document management, data entry, and general office organisation.
• Maintain accurate digital records using Microsoft Excel and relevant systems.
• Provide essential administrative and logistical assistance for school activities, with emphasis on examination periods and special events.
• Support school leadership by undertaking additional responsibilities as assigned by Administration Managers, Vice-Principals, and Principal.

Skills

Pleasant personality

Team player

Organized

Multi-tasking

Willingness to learn

Interpersonal skills

Office productivity tools

Education

GCE O-Levels

Administrative working experience

Tools

Microsoft Excel

Office software

Job description

V-SWIFT PTE. LTD. in Singapore is seeking a proactive Front Office Operations and Administrative Support role. You will handle visitor interactions, manage calls, and maintain a welcoming desk presence while supporting daily admin tasks and school events.

The role also includes event support during examinations and special events, as well as assisting school leadership with additional duties. Strong communication and multitasking abilities are essential for success in this position.