Sales Support Assistant

Careers @ Focal Search; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Careers @ Focal Search in Singapore is seeking an administrative and sales support professional to handle daily operations, invoicing, leave management, and document preparation. The role also involves managing LinkedIn outreach and arranging sales meetings, coordinating with the project manager on confirmed sales, and maintaining orderly records and office supplies.

The position requires strong organizational skills, accuracy, and the ability to coordinate multiple tasks within a fast-paced

Responsibilities

• Generate daily operation time sheets and manage invoices for approval.
• Maintain leave records, calculate overtime, and prepare service documents.
• Manage mails, emails, faxes, and maintain files and office supplies.
• Coordinate meetings, training, and travel arrangements for staff.
• Sales support: manage LinkedIn daily, call and arrange sales meetings.
• Coordinate with project manager on confirmed sales.

Skills

Administrative support

Time management

Tools

LinkedIn

Job description

Responsibilities:

- Administrative:

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc

- Sales Support:

• Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales