Sales Admin Specialist – Contracts & Operations

Recruit Express Pte Ltd; Singapore; On-site; SGD 41,000 - 49,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a Sales Admin at Ubi (Singapore). The role supports daily Sales operations, manages rental and related documents, and maintains customer/contract data. The position runs Monday to Friday, 8am–5:30pm, with a salary up to SGD 4,000 per month.

Responsibilities include processing agreements, B2B communications, and generating weekly/monthly sales and corporate reports. The company offers a stable environment in Singapore and opportunities to contribute across sales

Responsibilities

• Provide administrative support for daily Sales operations and customer account activities.
• Prepare and process rental agreements, renewal agreements, endorsement letters and other sales-related documents.
• Update and maintain customer, driver and contract information in the company system.
• Ensure contracts and supporting documents are properly scanned, uploaded, filed and archived.
• Coordinate insurance activation and issuance of cover notes to the relevant parties.
• Conduct company and individual searches through approved platforms when required.
• Raise purchase orders and support vehicle purchase administration.
• Assist with billing verification, supplier invoice submission and preparation of supporting files.
• Assist with weekly and monthly Sales reports, customer activities and departmental initiatives.
• Perform other reasonable Sales administrative duties assigned by Management.
• Coordinate the collection and consolidation of information required for sustainability, risk and corporate reporting.
• Maintain reporting trackers, supporting records and submission schedules.
• Follow up with relevant departments on outstanding data, reports and action items.
• Assist in preparing management reports, presentations and materials for Group Office submissions.
• Support the updating of sustainability KPIs, risk registers and related documentation.
• Coordinate follow-up actions arising from risk, audit, governance and business continuity reviews.

Job description

Recruit Express Pte Ltd is seeking a Sales Admin at Ubi (Singapore). The role supports daily Sales operations, manages rental and related documents, and maintains customer/contract data. The position runs Monday to Friday, 8am–5:30pm, with a salary up to SGD 4,000 per month.

Responsibilities include processing agreements, B2B communications, and generating weekly/monthly sales and corporate reports. The company offers a stable environment in Singapore and opportunities to contribute across sales