Sales Administrator – Asia

Smiths Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Smiths Detection, part of Smiths Group, seeks an administrator to support the Asia sales team from Singapore. The role covers Singapore, Malaysia, the Philippines, Taiwan, and Air Cargo activities across Asia, reporting to the Head of Sales, Singapore.

You will provide general admin and sales support, manage SAP tasks, tender submissions, order intake coordination, and promotional activities while ensuring documentation and compliance across the regional team.

Qualifications

• Several years of experience in a similar role with well-rounded administration skills.
• High level of initiative and ability to work autonomously.
• Organised and with the ability to manage multiple tasks at one time.
• Strong proficiency in the use of SAP.
• Experience in collaborating with other staff and functions (Finance, OTI, Marcomm, Service).
• Highly proficient in MS Word, Excel, Powerpoint (Visio and Project desirable).
• Enthusiastic and energetic interpersonal style with the ability to communicate at all levels.
• Fluent English, both spoken and written.

Responsibilities

• Provide general administrative and sales support to the regional sales team and their processes and procedures.
• Assist Sales Managers with SAP transactions such as Enquiry, Quotation; Delivery, Sale Order entry/changes, purchase requisitions, shipping documentation, invoicing etc.
• Provide tender preparation and submission support.
• Assist Sales Managers in working with Order-To-Invoice (OTI) team in sales order intake; shipment schedule; and updated customers on order status.
• Assist in sales and marketing promotional activities, i.e. exhibition, customer roadshows, product demonstration arrangement, post event reports; etc.
• Any other administrative tasks, as assigned.

Job description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

Job Purpose:

This is a critical administrative role, supporting the sales activities of the business. This role will provide the Asia sales team with the administrative support needed to execute their commercial activities in a timely, accurate and ultimately successful manner.

The role will be based in Singapore and will report into the Head of Sales, Singapore. While the role sits within the Asia commercial team, the specific focus will be to support activities in Singapore, Malaysia, the Philippines and Taiwan, and additionally to support activities in the Air Cargo segment across Asia. Based on the structure of the team, this means the role will be primarily supporting three sales managers.

General Duties:

• Provide general administrative and sales support to the regional sales team and their processes and procedures.
• Assist Sales Managers with SAP transactions such as Enquiry, Quotation; Delivery, Sale Order entry/changes, purchase requisitions, shipping documentation, invoicing etc.
• Provide tender preparation and submission support.
• Assist Sales Managers in working with Order-To-Invoice (OTI) team in sales order intake; shipment schedule; and updated customers on order status.
• Assist in sales and marketing promotional activities, i.e. exhibition, customer roadshows, product demonstration arrangement, post event reports; etc.
• Any other administrative tasks, as assigned.

Document management:

• Maintain and update distributor records, agreements, contact details, territories, product scope and validity periods.
• Maintain a distributor agreement register, including expiry/renewal dates and required actions.
• Maintain records of distributor performance documentation, certificates and other supporting information as required.
• Maintain a structured and up-to-date Sales administration filing system, ensuring documents are accurately recorded, appropriately retained and readily retrievable.
• Ensure key commercial documentation is stored in the appropriate systems and repositories in accordance with company policies and document retention requirements.
• Maintain registers and trackers for quotations, tenders, contracts, POs, distributors and other key sales documentation.
• Monitor outstanding documentation and proactively follow up with Sales Managers and relevant stakeholders.

Qualifications

Technical Knowledge, Skills and Abilities:

• Several years of experience in a similar role with well-rounded administration skills
• High level of initiative and ability to work autonomously
• Organised and with the ability to manage multiple tasks at one time
• Strong proficiency in the use of SAP
• Experience in collaborating with other staff and functions (Finance, OTI, Marcomm, Service)
• Highly proficient in MS Word, Excel, Powerpoint (Visio and Project desirable)
• Enthusiastic and energetic interpersonal style with the ability to communicate at all levels

Fluent English, both spoken and written

Additional Information

We offer…

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial andlifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.