Sales & Administrative Support Specialist

Careers @ Focal Search; Singapore; On-site; SGD 33,480 - 55,800; Full time

Job summary

Careers @ Focal Search is seeking an organized Administrative Assistant to support daily operations in Singapore. You will generate time sheets, consolidate invoices, manage mail, and coordinate meetings, travel, and office supplies for staff and management.

In Sales Support, you will handle LinkedIn updates, arrange sales meetings, liaise with project managers on sales, and assist billing with accounting. You will also prepare service documents and ensure compliance with company policies.

Responsibilities

• Generate daily operation time sheets
• Consolidate supplier invoices, gather signature and upload to server daily
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets
• Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters
• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management

Job description

Careers @ Focal Search is seeking an organized Administrative Assistant to support daily operations in Singapore. You will generate time sheets, consolidate invoices, manage mail, and coordinate meetings, travel, and office supplies for staff and management.

In Sales Support, you will handle LinkedIn updates, arrange sales meetings, liaise with project managers on sales, and assist billing with accounting. You will also prepare service documents and ensure compliance with company policies.