Sales & Admin Executive @ west | UP4000

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. Boon Lay location seeks a proactive sales support professional to assist the sales team with quotations, orders and administrative tasks.

The role includes coordinating with factories and suppliers, maintaining stock records, handling customer inquiries, and ensuring timely delivery and billing documentation. 7-month contract with regular hours.

Qualifications

• GCE O-Level or Diploma and above preferred.
• Experience in sales support, sales coordination or administration is an advantage.
• Proactive, organized and customer-oriented.
• Good administrative and communication skills.
• Proficient in Microsoft Office and Excel.
• Good computer and data-entry skills.
• Quick learner and able to work independently.
• Able to work under pressure and meet deadlines.

Responsibilities

• Handle customer enquiries via phone, email and in person.
• Prepare and amend quotations based on customer and salesperson requirements.
• Process sales orders and provide general administrative support to the sales team.
• Monitor order readiness and coordinate with factories and suppliers on delivery schedules.
• Maintain stock records and raise Material Requisitions when required.
• Prepare proforma invoices and Delivery Orders (DO).
• Follow up with customers on outstanding payments before releasing goods.
• Process Delivery Orders with Commercial Invoices and submit documents to Finance.
• Coordinate with warehouse and service teams on customer deliveries, installations and collections.
• Keep customers updated on order status and delivery schedules.

Skills

Customer service

Administrative skills

Communication

Organizational skills

Data entry

Education

Diploma or equivalent

Tools

Microsoft Office

Excel

Job description

Contract: 7 months

Location: Boon Lay

Working Hours: Monday to Friday

Job Responsibilities

Handle customer enquiries via phone, email and in person.

Prepare and amend quotations based on customer and salesperson requirements.

Process sales orders and provide general administrative support to the sales team.

Monitor order readiness and follow up with factories and suppliers on delivery schedules.

Maintain stock records and raise Material Requisitions when required.

Prepare proforma invoices and Delivery Orders (DO).

Follow up with customers on outstanding payments before releasing goods.

Process Delivery Orders based on Commercial Invoices and submit documents to Finance for billing.

Coordinate with warehouse and service teams on customer deliveries, installations and collections.

Keep customers updated on order status and delivery schedules.

Requirements

GCE O-Level or Diploma and above preferred.

Experience in sales support, sales coordination or administration is an advantage.

Proactive, organized and customer-oriented.

Good administrative and communication skills.

Proficient in Microsoft Office and Excel.

Good computer and data-entry skills.

Quick learner with the ability to work independently.

Able to work under pressure and meet deadlines.

We regret to inform that only shortlisted candidates will be notified.