Sales Admin Executive

Asia Pacific Pte Ltd; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

Asia Pacific Pte Ltd in Singapore is seeking a Sales Admin professional to support order processing, documentation, and data integrity. The role requires handling D365 BC workflows and coordinating with customers, warehouse, and suppliers to ensure timely fulfilment of orders.

The ideal candidate holds a diploma in a related field, has 1–2 years of experience, and demonstrates strong MS Office skills, attention to detail, and good communication with internal and external stakeholders.

Qualifications

• Diploma required in business admin, supply chain, or related field.
• 1–2 years’ relevant experience.
• Proficient in MS Office Suite.
• Detail-oriented and organized with multiple deadlines.
• Strong communication and coordination with internal/external stakeholders.
• Import/export documentation exposure is a plus.

Responsibilities

• Process sales orders in D365 BC (order entry, payment verification, delivery orders, invoices).
• Maintain accurate sales records and filing, backups and documentation control.
• Coordinate internal follow-ups and track documents to support the Sales team.
• Liaise with customers, warehouse and logistics to coordinate deliveries.
• Prepare and email shipment documents, including basic import/export docs.
• Assist in monthly sales closing with timely submission of reports.

Skills

Communication & Coordination

Time management

Detail-oriented

Education

Diploma in Business Admin, Supply Chain, or related field

Tools

MS Office Suite

Job description

• Process sales orders in D365 Business Central (order entry, payment verification, delivery orders, invoices/related documents).
• Maintain accurate and up-to-date sales records and ensure proper filing, documentation control and regular data/file backups.
• Coordinate internal follow-ups and track documents/status to support the Sales team.
• Liaise with various stakeholders (customers, warehouse, suppliers/logistics) to coordinate deliveries and ensure smooth fulfilment.
• Prepare and email shipment/order documents (including basic import/export documents where applicable).
• Support monthly sales closing: ensure timely submission and reconciliation of required sales reports and supporting documents.

Skills & Qualifications

• Diploma in Business Admin, Supply Chain, or related field.
• 1–2 years’ relevant experience.
• Proficient in MS Office Suite.
• Detail-oriented, organized, able to manage multiple deadlines.
• Good communication and coordination skills with internal/external stakeholders.
• Exposure to import/export documentation is a plus (not required)