Sales Admin Coordinator @ West | 7 Months | UP4000

PERSOL; Singapore; On-site; SGD 36,000 - 45,000; Full time

Job summary

PERSOL in Singapore is seeking a Sales Support Administrator for a 7-month contract. You will handle customer enquiries via phone, email and in person, prepare quotations, process sales orders and provide administrative support to the sales team.

You will monitor order readiness, maintain stock records, prepare proforma invoices and DO, follow up on payments and coordinate with warehouses and service teams to ensure timely deliveries.

Qualifications

• GCE O-Level or Diploma and above preferred.
• Experience in sales support, sales coordination or administration is an advantage.
• Proactive, organized and customer-oriented.
• Good administrative and communication skills.
• Proficient in Microsoft Office and Excel.
• Good computer and data-entry skills.
• Quick learner with the ability to work independently.
• Able to work under pressure and meet deadlines.

Responsibilities

• Handle customer enquiries via phone, email and in person.
• Prepare and amend quotations based on customer and salesperson requirements.
• Process sales orders and provide general administrative support to the sales team.
• Monitor order readiness and follow up with factories and suppliers on delivery schedules.
• Maintain stock records and raise Material Requisitions when required.
• Prepare proforma invoices and Delivery Orders (DO).
• Follow up with customers on outstanding payments before releasing goods.
• Process Delivery Orders based on Commercial Invoices and submit documents to Finance for billing.
• Coordinate with warehouse and service teams on customer deliveries, installations and collections.
• Keep customers updated on order status and delivery schedules.

Skills

Customer service

Sales coordination

Administrative Skills

Communication skills

Data entry

Independent work

Education

GCE O-Level or Diploma and above

Tools

Microsoft Office

Excel

Job description

Contract

7 months

Location

Boon Lay

Working Hours

Monday through Friday from 8:30 AM to 5:15 PM

Salary

up to $4,000/month

Job Responsibilities

• Handle customer enquiries via phone, email and in person.
• Prepare and amend quotations based on customer and salesperson requirements.
• Process sales orders and provide general administrative support to the sales team.
• Monitor order readiness and follow up with factories and suppliers on delivery schedules.
• Maintain stock records and raise Material Requisitions when required.
• Prepare proforma invoices and Delivery Orders (DO).
• Follow up with customers on outstanding payments before releasing goods.
• Process Delivery Orders based on Commercial Invoices and submit documents to Finance for billing.
• Coordinate with warehouse and service teams on customer deliveries, installations and collections.
• Keep customers updated on order status and delivery schedules.

Requirements

• GCE O-Level or Diploma and above preferred.
• Experience in sales support, sales coordination or administration is an advantage.
• Proactive, organized and customer-oriented.
• Good administrative and communication skills.
• Proficient in Microsoft Office and Excel.
• Good computer and data-entry skills.
• Quick learner with the ability to work independently.
• Able to work under pressure and meet deadlines.

We regret to inform that only shortlisted candidates will be notified.