Safety Administrator

TECHNIQUES AIR-CONDITIONING & ENGINEERING PTE LTD; Singapore; On-site; SGD 42,000 - 55,000; Full time

Job summary

TECHNIQUES AIR-CONDITIONING & ENGINEERING PTE LTD is seeking a responsible and well-organized individual to support day-to-day administrative functions of the EHS Department and Project Teams in Singapore. The role involves handling WSH documentation, data management, clinic coordination, and organizing safety programs.

Experience in Singapore's construction industry is encouraged. You will coordinate with authorities, clinics, and subcontractors, monitor training records, prepare meeting

Qualifications

• Experience as Safety Administrator or WSH Admin in Singapore's construction industry.
• Familiar with WSH documentation and safety reporting procedures.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint).
• Good communication and organizational skills to manage safety tasks.
• Ability to multitask, work independently, and meet deadlines.

Responsibilities

• Provide administrative support to EHS and Project Teams on safety matters.
• Prepare, maintain and update WSH documentation and records.
• Collect and consolidate safety data for reporting and indicators.
• Coordinate clinic appointments and medical examinations for injuries.
• Liaise with authorities, clinics, and project stakeholders on WSH matters.
• Organize safety campaigns, screenings, wellness programs, and training.
• Maintain training and certification records and expiry dates.
• Assist in arranging EHS meetings and minutes, track actions.
• Support safety documentation submissions and project reporting.
• Prepare safety notices, presentations, and awareness materials.

Skills

Communication skills

Organizational skills

Coordination skills

Multitasking

Independent work

Deadline oriented

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Job Summary

We are seeking a responsible and well organized individual to support the day-to-day administrative functions of our EHS Department and Project Teams. The successful candidate will assist in WSH documentation, safety data management, medical and clinic coordination, liaison with relevant authorities, and the organization of workplace health and safety programs. Candidates with relevant experience in a similar role within Singapore's construction industry are encouraged to apply.

Job Responsibilities

• Provide administrative and coordination support to EHS and Project Teams on workplace safety and health matters.
• Prepare, maintain, and update WSH documentation, records, reports, and databases to support safety management
• Collect and consolidate safety data such as man-hours, incident statistics, training records, inspection reports, and safety performance indicators for accurate reporting.
• Coordinate clinic appointments, medical examinations, and follow-up documentation for workplace injury cases to ensure timely medical support.
• Liaise with authorities, clinics, external service providers, and project stakeholders on WSH-related administrative matters.
• Assist in organizing safety campaigns, health screenings, wellness programs, safety training, and company safety events to promote workplace safety culture.
• Monitor and maintain WSH training records, personnel certifications, competency records, and expiry dates to ensure compliance
• Assist in arranging EHS meetings, prepare meeting minutes, and follow upon outstanding action items.
• Support project teams with safety documentation submissions and reporting requirements to facilitate project compliance
• Assist to prepare safety presentations, notices, circulars, and awareness materials.
• Coordinate with WSH Officers, WSH Coordinators, Project Managers, and subcontractors on safety-related administrative matters.
• Perform other administrative duties as assigned by the EHS and Project Management Teams.

Job Requirements

• Prior experience as a Safety Administrator or WSH Admin, preferably within Singapore's construction industry
• Familiarity with WSH documentation, safety reporting, and general administrative procedures
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint
• Good communication, organizational, and coordination skills to effectively manage safety tasks
• Ability to multitask, work independently, and meet deadlines
• Responsible, proactive, and detail-oriented.
• Able to communicate effectively with internal teams, subcontractors and external stakeholders.
• Basic knowledge