Safety Admin & Compliance Specialist

S & D Contractor Pte. Ltd.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

S & D Contractor Pte. Ltd. is seeking a Safety Administration & Documentation professional in Singapore to provide day-to-day admin support to the Safety/EHS team and ensure accurate safety records and SDS management.

The role covers filing, audits, incident coordination, training coordination, system administration for EPTW, Novade, Hubble, and digitalisation of safety documents, with a focus on accuracy, confidentiality, and continuous improvement.

Responsibilities

• Provide day-to-day administrative support to the Safety/EHS team.
• Maintain accurate and up-to-date safety records, reports, permits, certifications, incident reports, and SDS.
• Ensure proper filing, storage, and retrieval of safety-related documents, both physical and digital.
• Compile and prepare documentation for audits, inspections, regulatory submissions, and compliance reporting.
• Prepare meeting agendas, record meeting minutes, and distribute meeting notes.
• Maintain confidentiality of sensitive safety, employee, and incident-related information.
• Assist in incident investigation processes by coordinating documentation and follow-up actions.
• Prepare safety communications, newsletters, alerts, and bulletin board updates.
• Coordinate and schedule safety meetings, trainings, campaigns, and events.
• Conduct safety orientation programs for new employees.
• Track employee certifications and competencies (WSH, First Aid, Fire Safety, etc.).
• Monitor facility, equipment, and statutory licences and certifications for timely renewals.
• Develop and maintain user guides, training materials, and SOPs related to safety systems.
• Administer safety-related digital platforms (EPTW, Novade, Hubble, etc.).
• Provide end-to-end user support, onboarding, troubleshooting, and account management.
• Monitor system utilization and user engagement, addressing recurring issues.
• Act as the primary internal contact for safety system functionality and support.
• Liaise with external vendors and technical teams to resolve issues and test features.
• Track system performance indicators and generate periodic reports for management.
• Lead the digitalisation of safety documents, forms, records, and reports.
• Ensure digitized records are accurate and compliant.
• Identify opportunities to improve administrative processes and system efficiency.
• Provide recommendations for enhancing safety management workflows.
• Support continuous improvement initiatives within Safety/EHS.

Tools

Novade

Hubble

EPTW

Job description

S & D Contractor Pte. Ltd. is seeking a Safety Administration & Documentation professional in Singapore to provide day-to-day admin support to the Safety/EHS team and ensure accurate safety records and SDS management.

The role covers filing, audits, incident coordination, training coordination, system administration for EPTW, Novade, Hubble, and digitalisation of safety documents, with a focus on accuracy, confidentiality, and continuous improvement.