S&R Executive

Serangoon Gardens Country Club; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Serangoon Gardens Country Club is seeking an enthusiastic Sports & Recreation Events Assistant to plan and coordinate events for members and guests in Singapore. You will liaise with convenors, committees and external bodies, ensuring events are well-promoted and accurately billed.

The role also involves staff training and budget planning. The ideal candidate has strong administrative skills, enjoys working with people, and is able to work weekends and public holidays.

Qualifications

• Independent and takes ownership when solving problems.
• Strong interest in Sports & Recreation activities.
• Good administrative and PC skills.
• Good interpersonal and organizing skills.
• Able to work on weekends and public holidays.
• Service-oriented mindset and enjoy meeting people.

Responsibilities

• Plan, organize and coordinate all S&R sports events/programs for members and guests.
• Ensure activities are advertised and post-event images uploaded.
• Liaise with sports affiliates and external bodies.
• Ensure billings and accounts are completed within timeframe.
• Process, account for and maintain purchase orders, works orders, and invoices.
• Take minutes for sub-committee meetings and liaise with convenor.
• Engage members to understand concerns and needs.
• Handle enquiries/feedback about events/promotions.
• Train and upskill staff and identify courses and programs.
• Assist budgeting for department matters.
• Ensure staff on duty carry out duties efficiently.

Skills

Independent ownership

Sports & Recreation interest

Administrative skills

Interpersonal skills

Weekend/PH availability

Job description

What you will do:

• To plan and execute sporting events (Swimming, Squash, Golf)
• To liaise with convenor and committee members
• To liaise with sporting national bodies or vendor
• To ensure all billings of the sports programs and events are accurate and billed accordingly by the assistance of Sports Asst/Admin Executive.

Duties & Responsibilities :

• Plan, organize and co-ordinate all S&R sports events/programs for members and guests.
• Ensure that activities are duly advertised and post-event images are duly uploaded.
• Liaison with all respective sports affiliates and external bodies.
• To ensure that all billings and statement of accounts are completed and submitted within stipulated timeframe.
• To process, account for and maintain purchase orders, works orders, and invoices.
• To liaise with convenor and sub-committee members and take minutes for sub-committee meetings.
• To engage members through constant interaction to better understand their concerns and needs.
• Handle enquiries/feedbacks pertaining to the department's events/activities/promotions.
• Train and upskill all staff, identify courses and programs
• To ensure that the staff on duty carry out their duties efficiently and effectively.
• To assist and plan budget for department related matters
• Any other duties assign by Manager and Management.

Requirements:

• Independent, taking ownership and problem solving
• Have strong interest in Sports & Recreation Activities
• Good administrative and PC skills
• Good interpersonal and organizing skills
• Able to work on weekends and PH
• Enjoy meeting people and service-oriented mindset